Executive Assistant – APS 4
• 3 months contract with scope for extension
• Labour hire or Non-Ongoing Contract available
• Willing to obtain a Federal Government Security Clearance
About the role
Our Federal Government client is seeking an Executive Assistant at the APS 4 level to provide support to the Assistant Secretary.
Duties
• Diary management
• Managing inquiries to the Assistant Secretary's office, telephone calls, in person visits etc.
• Distributing correspondence, emails and documents in a timely manner
• Monitoring emails and ensuring follow up on action items when items are due
• Credit card reconciliation
• Arranging and acquitting travel as required
• Undertaking research and preparation of correspondence as requested
• Arranging meetings including venue, catering as required and the collation of papers
• Anticipating requirements for meetings attended by the Assistant Secretary, and initiate the timely preparation of briefing material before the meetings
Skills and Experience
• Demonstrated previous experience in an Executive Assistant role or similar (preferably in Government)
• Able to scan priorities, identify critical tasks and manage the outcome as appropriate
• Able to clearly communicate in writing and verbally with a broad range of people and stakeholders
• Reliable and is willing to step in and support the Divisions EA cohort, our other SES officers and the Divisional Support Unit
This opportunity is within the Australian Public Service. In order to be considered, please note that candidates must be an Australian Citizen at time of application. The successful candidate must be willing to obtain and maintain a Baseline Security Clearance.
How to apply
Apply directly or for more information on this role, please email Kathryn Buttigieg at [email protected]
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Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.