Administrative Assistants (Administration & Office Support)
Full time
About Us
Americold is a global provider of temperature-controlled infrastructure.
We partner with farmers and food producers to ensure their perishable and frozen product reaches food suppliers, restaurants, and your local grocery store without spoilage.
Our customers, which include some of the most respected brands in the food industry, rely on our expertise and commitment to safety in order to deliver on their commitments.
About the role:
Americold is seeking someone who will be responsible for strengthening the maintenance team through administration and to maintain/operate computerized maintenance management system and finance Software to deliver effective maintenance to our facilities team.
Please note - We are looking to commence this role in January 2025.
What you'll Do:
Administration : Assist the Facilities, Engineering, and maintenance management team to effectively maintain the administration of the computerized management system (Oracle) and any other administration duties required.
Contractors Data : Ensure all required administrative tasks are completed in a timely manner, including Contractors permits, Contracts and certificates (Insurance) entry to Oracle and maintain excel sheets.
Purchase Order Management: Understanding of purchase order process including raising/receipting electronic purchase orders, and GL coding.
Communication : Communicate, on a daily basis with the maintenance and engineering team on Invoices, Purchase orders and Work Orders if required.
Inventory Management : Assist with the critical spare parts inventory, including stock take and ordering of supplies for planned & reactive maintenance work order.
Customer Service : Accountable for the delivery of service excellence to all internal and external customers and the promotion of a positive customer service culture.
Continuous Improvement : Continuously review work processes to identify improvement opportunities and make recommendations.
Housekeeping : Keeps work area clean and performs housekeeping duties as required.
What Experience and Education You Need:
Relevant qualification or demonstrated high level administrative and customer service skills.
At least three years related work experience.
Demonstrated knowledge of Microsoft Office.
Exceptional attention to detail.
Basic mechanical/electrical/computer knowledge and aptitude required.
Mathematical and documentation skills necessary.
Demonstrates initiative and a can-do attitude.
What Could Set You Apart:
Proven experience in administration.
Understanding of safe working practices and their application.
Analytical and problem-solving skills, the capacity to prioritize work and maintain attention to detail and meet deadlines.
Excellent time management skills.
Ability to work as part of a diverse team.
Knowledge of general warehouse practices.
Strong verbal and written communication skills.
Develop and maintain positive working relationships with others; listen and respond appropriately to the concerns of other employees.
Physical Requirements
Must be able to sit for long periods of time, with frequent interruptions, with the ability to maneuver through the process of sitting, getting up and down from chairs, reaching, or bending.
Must be able to demonstrate manual dexterity with hand and finger movements for typical office work.
Must be able to verbally communicate, audibly understand and comprehend, and visually identify the important elements of completing assigned tasks.
May require travel by automobile and airplane.
May require a visit to facility operations in temperatures at or below freezing.
May carry loads related to travel and occasionally lift, carry, position, or move objects weighing up to twenty (20) pounds.
Demonstrated ability to identify and solve problems in a fast-paced environment where deadlines and scopes may change regularly while maintaining accuracy.
Must be able to relate to others beyond giving and receiving instructions sufficient to partner with colleagues without exhibiting behavioral extremes.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The Company makes reasonable accommodations in accordance with applicable law.
What We Offer:
Our associates know the answer to the question What's in it for me?
We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being.
When you join Americold you join a values-oriented company with a clear mission.
We help our customers feed the world.
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