ADMINISTRATOR – PROJECT & QA OFFICER (ADELAIDE)Location: Adelaide SA
Discipline: Administration
Type: Full-time
OPPORTUNITYThis is an exceptional and immediate opportunity for the ideal candidate to help contribute to the growth of a national business from our head office in Adelaide. We seek an enthusiastic and self-driven individual capable of working independently, showing strong initiative, and enjoying tackling challenges. A positive and optimistic outlook, coupled with a proactive attitude towards problem-solving, is essential.
POSITION SUMMARYIn this role, you'll be part of a team dedicated to making work enjoyable and rewarding. That is why we offer a fun, supportive and sociable work environment where you will have the chance to thrive personally and professionally. We have a people-first culture (that we were finalists for in the recent Consult Australia Awards) that prioritises work-life balance, professional development, and mental health initiatives (including free lunch once a month!) You'll support company operations by aiding the QA & WHS Manager, maintaining project management databases, and contributing to business optimisation projects. This role reports to the Office Manager.
RESPONSIBILITIESSupports Quality Assurance (QA) & Work Health and Safety (WHS) Manager with internal auditing and reportingData entry, maintenance and oversight for Project Management data base softwareClerical supportAssisting Managers by optimising and digitising processesOperation of office equipment and publishing of reports for distribution, including proof readingMaintenance of supplies and equipment for the work areaAssistance in keeping the work area clean and tidyMaintains office services by organising office operations and procedures; reviewing and approving supply requisitions; assigning and monitoring clerical functions.Assist with telephone answering and receptionist duties when requiredMaintains office efficiency by planning and implementing office systems, layouts, and equipment procurementSupports administration staff job by coaching, counselling; planning, monitoring and appraising job results.Maintenance of supplies and equipment for the work areaPreparation of financial reports as requested by Directors.Assistance in keeping the work area clean and tidy.POSITION REQUIREMENTSTraining in QA & WHS auditing is essentialExperience working with Workflow Max or equivalent Project Management software is advantageousProficiency in data entry and word processingAbility to manage the control of documentationAbility to provide assistance with other administrative dutiesAbility to manage administration staffGood planning and organisational skills.Well-developed interpersonal and communication skills.Professional appearance and manner.Computer literacy is a key. Demonstrated experience using software to help with business optimisationProficiency using MS Word and Excel for Windows.Ability to negotiate effectively.Ability to provide assistance with other administrative dutiesValid Driver's license preferred. ADELAIDE OFFICE Our Adelaide office is centrally located in the CBD (within walking distance to the iconic Adelaide Central Markets), and it is the headquarters for our national business across Australia. We just moved into this newly renovated building in 2023 and are enjoying the modern décor and professional environment. In addition, the basement level is dedicated meeting rooms, training facilities, and a large central space for socialising and networking. It is a great party space for daily lunches, company meetings, and parties.
WHAT WE OFFERIn addition to a competitive salary, we offer a range of benefits to ensure your ongoing professional development and well-being.
Supportive and friendly team environmentFlexible working arrangementsGraduate ProgramLeadership ProgramTechnical TrainingProfessional membershipsCulture Champions mental health and wellbeing program.ABOUT MLEIMLEI is a progressive civil and structural engineering consulting firm that delivers smart and seamless solutions in the following markets – buildings, land divisions, infrastructure, resources & industrial, and defence.
Our purpose is "DEVELOPING PEOPLE, TRUSTED EXPERTISE, SHAPING COMMUNITIES". We put our people first and support DEVELOPING PEOPLE through our culture and training. We offer clients TRUSTED EXPERTISE with the MLEI service difference featuring excellent communication, collaboration, and technical skills – we punch above our weight to win iconic and interesting projects. Lastly, we are very proud of how our work contributes meaningfully to shaping communities – such as education, health, residential, commercial, and industrial buildings, as well as the road infrastructure that connects us all.
Established since 2007, MLEI is headquartered in Adelaide with offices in Melbourne, Darwin, Newcastle, and Gold Coast. Additionally, we have specialised expertise in aquatics, bridges, wineries, as well as steel framing and modular buildings. MLEI currently has 125 staff and is continuing to grow rapidly. This means that successful applicants will have excellent opportunities for career advancement as we will need more leaders as we grow.
OUR CULTUREWe have a thriving, connected and supportive workplace culture, where our people are welcomed, valued, included, and heard. We want our people to apply their skills in work that they find meaningful and fulfilling, and can see themselves growing professionally with MLEI. We prioritise staff engagement and their wellbeing.
We have an active calendar of company-sponsored regular social events – monthly Friday lunch, monthly company meeting, annual Christmas Lunch (including partners and family), Team Dinners twice a year, and sporting teams (eg indoor soccer).
HOW TO APPLYSend your CV through to ****** with Administrator – Project & QA Officer (Adelaide) in the subject line.
ADELAIDE + MELBOURNE + NEWCASTLE + DARWIN + GOLD COAST
BALLINA + MILDURA + PORT LINCOLN
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