My construction industry client based in Kent Town has a fantastic permanent, full time opportunity for an experienced Receptionist and Administrator. Working closely with the Detail Survey team, this role is a dual position with some days managing Reception and other days working in the Administration role. The ideal candidate will will have excellent customer service skills with the ability to provide project based, administrative duties and project coordination support to ensure operational alignment and efficiencies.
Your Responsibilities Include:
Provide support to the team with administrative duties to assist in achieving their objectives
Managing the Reception desk on certain days (shared role) and greet clients in a friendly and professional manner
Answering calls and enquiries
Coordinate meetings and meeting rooms as required
Create and update jobs in the company's project management software
Manage travel and accommodation bookings
Arrange transportation of equipment or resources to site
Assist in the project induction and onboarding of new team members, ensuring seamless integration into operations
Maintain, book, and update qualifications, certifications, permits, etc., in the databases for team members
Support the preparation of detailed quotes and tenders, liaising with technical staff as needed
Assist in monitoring and raising timely monthly invoicing, liaising with Team Leaders, Project Managers and accounts staff
Maintain an organised system for project documentation
Generate reports and liaise with Project Managers to ensure project updates and data accuracy in systems
Administrative duties for supplier agreements
Desired Skills and Capabilities:
Strong general administration skills
Excellent customer service skills
Great written and verbal communication skills
High attention to detail
Great initiative with the ability to multitask
MS Word, MS Excel and MS Outlook experience
Construction industry experience in a similar role is highly desired but not essential.
If you're interested in this exciting opportunity and meet the requirements, please click 'apply now' to apply online. For further enquiries, please call Kammy Lee on 8468 8035 or email ****** I look forward to your application, please note only the shortlisted candidates will be contacted immediately.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
skills
Administrator
qualifications
This role requires excellent customer service skills along with administration experience with great attention to detail with the ability to multitask
education
Secondary School/High School