Job Description
Location: Melbourne | Northern Metropolitan
Job type: Full time
Organisation: Ambulance Victoria
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: AV/1831432
At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of 'Outstanding emergency health care every time' to life.
We are seeking an Administrative Support Officer to provide support for our Adult Retrieval Department.
This is a Full Time, Fixed Term (until December 2025) position. While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at Essendon Fields in line with our hybrid working model.
About the role
Reporting to the Operations Manager Adult Retrieval Victoria, responsibilities of this position include, but are not limited to:
Oversee the delivery of effective and efficient office and administrative services within ARV
Act as the initial point of contact for the Adult Retrieval department by screening calls, answering routine enquiries and processing messages for follow-up/action/referral
Provide secretarial support at meetings, including preparation of agenda items and supporting documentation, and recording, preparing and distributing minutes
Organise meetings, workshops and related functions for ARV, including arranging attendance of participants, venue, catering, travel and accommodation arrangements and itineraries in compliance with relevant Government policy & practice and where appropriate preparing and distributing relevant documents
About you
To be considered for this position you will possess a tertiary qualification in business, human resources, or related experience in this discipline. Other requirements include:
Demonstrated extensive experience and expertise in providing secretarial and administrative support at a senior management level
Demonstrated experience in the development and maintenance of administrative systems
Proven experience in using computerised financial information systems and proficiency with Microsoft Office applications including Outlook, PowerPoint, Word, Excel and the Internet
Effective interpersonal and influencing skills to gain acceptance and support of ideas, and the ability to modify style to accommodate situations, tasks and individuals
Strong conceptual, analytical & problem solving skills to identify issues and where appropriate recommend appropriate action
Working at Ambulance Victoria
As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountability, Respect and Excellence to life at AV, we want to hear from you!
Important information
By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.
Successful applicants will need to be willing to complete pre-employment screening including references, misconduct and Police Checks.
This position is classified Administration Band 4 under Ambulance Victoria Enterprise Agreement 2020.
The position description can be found on the AV Careers website here.
How to apply
Your application is an integral part of the selection process and should include:
Cover letter outlining your experience and interest in the position
Current resume
A separate document addressing the key selection criteria from the position description
Applications must be submitted by 11.59pm AEDT on Wednesday 27 November 2024. Applications must be submitted via the AV Careers Centre website here to be considered. Emailed applications will not be accepted.
For further information, please refer to 'Applying for a position with Ambulance Victoria'. For any further queries please contact ****** or 03 9840 3653.
At all levels of our organisation, a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.
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