Administrative Service Officer (Ed Support Level 1-Range 2)

Job posted: 16/04/2024
Location: Melbourne | Northern Metropolitan
Job type: Full time / From 13/05/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1411225
Selection Criteria SC1: Demonstrated high level organisational and planning skills and the ability to meet the demands of a busy office environment.
SC2: Demonstrated highly developed computer and word processing skills, including experience in Microsoft Word and Excel.
SC3: Demonstrated high level ability to follow direction, use initiative and prioritise tasks within timelines.
SC4: Demonstrated excellent communication skills, phone manner and the ability to work and communicate effectively with a range of people including staff, students and parents and carers.
SC5: Demonstrated ability to work collaboratively in a busy and demanding environment.
Role The Administrative Service Officer is based in the office and reception area and undertakes a variety of support roles under the direction of the Office and Finance Manager.
The position requires an enthusiastic person with excellent social and organisational skills, who can perform a range of office and reception functions independently. The Administrative Service Officer, under the direction of the Office and Finance Manager, will be front of house and oversee the general office functions.
Responsibilities Attend to parents, students and visitors with enquiries Assist with School Council election organisation Telephone calls, mail and email General office duties as required Assist with First as required Assist with first aid entry when required Distribute incoming mail and prepare outgoing mail Assist in maintaining databases and producing relevant reports Assist with the maintenance of office resource areas Undertake related additional duties as requested by Principal Class members Maintain the VIT and Working with Children Check/Volunteers registers Assist with student enrolments when required Coordinate functions - preparing the conference room or designated space for any upcoming meetings Greet visitors on behalf of the Principal Class and provide refreshment General office duties as required Liaise with external cleaning company Assist in maintaining databases and producing relevant reports Assist with the maintenance and ordering of office resources and first aid supplies Assistant to Principal Class members Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department's exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx
DE Values The Department's employees commit to upholding DET's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx
Other Information8.00am - 4.00pm - Monday to Friday.
Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.
Location Profile Thank you for showing an interest in the advertised position at our school. This provides an excellent opportunity to join a dynamic, committed and motivated professional learning community.
Newbury Primary School is a government school located in the rapidly growing residential area of Craigieburn. The school is located at the intersection of Newbury and Grand Boulevard and caters for students in Years Prep to 6.
Over 80% of students identify as learners where English is an Additional Language and we provide a range of supports across the school to support them and their families including environmental print, a response to intervention approach to EAL tuition, Arabic multicultural education aides and connections with external support services.
Newbury Primary School is a holistic learning community that provides exceptional teaching and learning experiences. We are guided in our work by the Framework for Improving Student Outcomes and the Timperley Inquiry and Knowledge Building Cycle. The teaching areas are divided with quieter small group spaces that complement the connectedness of the classrooms. Flexibility is offered through a variety of diverse spaces, including break out spaces, reading nooks and areas for small group, whole group and individual instruction to better cater to the individual needs of students.
The teaching and learning programs are intellectually challenging, engaging, foster creativity, reflect 21st century approaches and have a strong focus on English and Mathematics. Teachers use a range of student data to complete live planning and curriculum design to ensure the needs of students are met through a personalised approach. The school values academic rigour and has high expectations of all members of the school community, both in academic pursuits and social behaviour.
Student wellbeing is at the centre of all that we do. A range of wellbeing supports including social skill development, School Wide Positive Behaviours and Respectful Relationships are incorporated into everyday practice to reflect the school's holistic approach to learning. We pride ourselves on being a Respectful Relationships Lead School.
All teaching and support staff work collaboratively and are committed to having a shared responsibility for the emotional, social and academic development of every student. Strong, quality relationships provide a safe, secure and stimulating learning environment where opinions are valued and feedback is provided on a regular basis.
Our Vision
To provide a dynamic learning community where all students are empowered to learn and achieve personal success.
Our Mission
At Newbury Primary School we are committed to creating a safe, secure, educationally stimulating, calm and nurturing learning environment underpinned by high expectations and the recognition of effort. We focus on the emotional, social and academic development of every student as an avenue of developing confident, creative, compassionate and informed citizens who are actively engaged in their community. The strong sense of community is evident in the continuous, honest and open dialogue between all stakeholders. Newbury Primary School has a commitment to zero tolerance of child abuse.
The core beliefs we advocate are:
•Student wellbeing and engagement is at the centre of all that we do
•A positive attitude to academic and social learning is essential
•Personal effort is to be recognised and valued
Our Values
The values that define our school community are:
Respect: Demonstrating care and consideration for ourselves and the feelings, opinions, belongings and expectations of others.
Integrity: Demonstrating honesty and trust through personal accountability and responsibility for our actions.
Effort: Demonstrating a positive attitude and the desire and determination to learn new skills, strive for improvement and be persistent.
Community: Demonstrating and promoting a sense of belonging, unity and connection that is strengthened by a clear understanding of the expectations of all members.
Joining Newbury Primary School
Joining our school provides an exciting opportunity for prospective employees with exemplary interpersonal skills and a strong commitment to working as part of our learning community to establish and embed the school's values, culture and philosophy.
The successful candidate will need to be open to learning and be challenged to accelerate their professional growth. They will also need to be flexible and able to handle the rigours of the work involved in continuing to establish our school in a rapidly growing area.
It will be an expectation that the successful candidate possess a strong work ethic and support the work of Principal Class in continuing to establish a positive, nurturing and stimulating learning environment in our school.
If further information is required, prospective applicants can contact our school's office on 8691 6900 to speak with the Principal, Michelle Nunn.
Please ensure you read the key selection criteria carefully so as to address the correct criteria.
Applications should include a curriculum vitae detailing relevant qualifications and experience, responses to the key selection criteria, and the names and contact details of three professional referees.
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