Administrative Officer

Queensland Corrective Services (Organisation site ( https://corrections.qld.gov.au/ ) )
Borallon Training and Correctional Centre; Custodial Operations; Statewide Operations; Ironbark
Correctional centres are responsible for the delivery of custodial services across Queensland. People in custody are supervised in either high or low security correctional centres. High security centres provide for the management of adult prisoners held in secure custody correctional centres across Queensland.
Job details Position status
Position status Fixed Term Temporary
Position type
Position type Full-time
Occupational group
Occupational group Administration
Classification
Classification AO2
Workplace Location
Job ad reference
Job ad reference QLD/574401/24
Closing date 10-Jul-2024
Yearly salary
Yearly salary $56718 - $67571
Fortnightly salary
Fortnightly salary $2174.00 - $2590.00
Total remuneration
Salary Other
Job duration
Job duration Up to 3 months with possibility of extension
The Administrative Officer will deliver efficient and effective administrative and clerical support for the centre and supports the centre's day to day operations. This position is required to work as part of an overall administration support team for the centre.
In this role you will: Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetingsProvide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondenceProvide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computersAnswer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and AgencyManage mail and mail registerUndertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office suppliesProcess human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentationPerform opening and closing procedureConduct banking as requiredMaintain filing and recording system ensuring the confidentiality of all documentation handledEnsure the security of files and appropriate access to the files by relevant staff and approved external agenciesEnsure records and data for the Integrated Offender Management system (IOMs) are accurate and currentUndertake archiving of files and records in accordance with legislative requirementsWithin the context of the role responsibilities described above under "About the role', the ideal applicant will be someone who can competitively demonstrate their knowledge, skills and experiences and their suitability against the Leadership competencies for Queensland ( https://www.forgov.qld.gov.au/leadership-competencies-queensland ) (Individual contributor): Vision, Results and Accountability in the context of the essential requirements for this role:
The essential requirements for this role are: Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office softwarePlanning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and proceduresProblem solving skills with the ability to apply a range of problem solving strategies and show initiative in identifying and solving problems both independently and as a team memberCommunication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summarise information and dataAbility to use judgement and discretion with confidential informationSound interpersonal skills to assist with the completion of tasks that involve input and cooperation from a number of stakeholdersInterpersonal, oral and written communication skills for gathering and providing information both over the phone and in person, to a range of stakeholders that interact with the centreAbility to acquire knowledge of relevant acts and regulationsBasic administrative skills, including proficiency in using a range of software applications, including Microsoft Word, Excel and PowerPoint and databases and other office technology Applications to remain current for 12 months. Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( https://www.forgov.qld.gov.au/humanrights ) and diversity ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ) .
Please ensure you download all attachments and follow the instructions on how to apply.
DocumentsBefore applying for this vacancy please ensure you read the documents below.
574401-24-Role Profile (PDF, 423KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36665487&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=2E4B8C43FCAB7D9F5257FC78276514E1 )


574401-24-Final-Applicant-Information-Guide-QCS-September-2023 (PDF, 309KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=36665489&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=938E3FB4D603FBB3FC75B9C80B277EF3 )


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