Administrative Officer

In this role you will: Provide administrative functions and confidential administrative support for the centre including word processing, data entry, spreadsheets, photocopying, filing activities, and taking minutes at various meetings. Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports, and correspondence. Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers, and computers. Answer general enquiries at reception and direct visitors as required, screen telephone calls, and redirect enquiries to appropriate areas of the office and Agency. Manage mail and mail register. Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies. Process human resources paperwork including the processing and record keeping of timesheets, leave forms, and payroll documentation. Perform opening and closing procedure. Conduct banking as required. Maintain filing and recording system ensuring the confidentiality of all documentation handled. Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies. Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current. Undertake archiving of files and records in accordance with legislative requirements. Applications to remain current for 12 months.
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