Administrative Executive (Yishun/ Canberra)

Location: Yishun or Canberra (Applicants should be willing to work at both locations as the need arises.
) JOB SCOPE/ KEY RESPONSIBILITIES 1.
Answer telephone and email enquiries promptly.
2.
Support fee collection and cash management and depositing cash/cheque into bank.
3.
Coordinate all maintenance issues of the centre with the assigned technicians/companies.
4.
Liaise with social worker, social work assistant and make arrangement for initial screening, case conference etc., as and when needed.
5.
Prepare and dispatch various letters and memos to clients/caregivers.
6.
Provide administrative support to the respective committees of various events, trainings of the centre and children services.
7.
Handle the following Office administration matters:
Organising and maintaining an efficient and effective filing systemMaintaining inventories and fixed assetsMaintaining clients' records in soft and hard copy; andCollecting and maintaining monthly statistical records of programmes and activitiesProviding administrative, data entry, operations and procurement supportRequesting and maintaining office suppliesParticipating in events organised / supported by SPD as when requiredCoordinating training programmesAttending and contributing to staff meetings; any other meetings as and when necessary8.
Any other duties assigned as and when necessary.
REQUIREMENTS – At least an 'O' Level/'A' Level/ITE Certification from a recognised educational institution
– Proficient in MS Office applications
– Good communication and problem-solving skills
– Experience or background in social service sector would be advantageous
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