Administrative Assistants (Administration & Office Support)
About Panther Protective Coatings: Panther Protective Coatings specializes in high-quality epoxy flooring solutions. We are dedicated to delivering excellence in every project and maintaining the highest standards of service and professionalism.
Role Overview: We are looking for a highly organized and proactive Administrative Coordinator to join our team in Malaga. This dynamic role involves a variety of administrative tasks and requires someone who can efficiently organize the office while actively seeking to improve our systems and processes. The ideal candidate will be adaptable, detail-oriented, and committed to enhancing our operational efficiency. The successful applicant needs to be available to start as soon as possible.
Key Responsibilities: Oversee and maintain documentation related to office operations and projects.Handle accounts payable and receivable, ensuring accurate and timely financial processing.Perform payroll tasks, including processing payroll and maintaining payroll records.Provide administrative support to the Director and Managers, assisting with various tasks and projects as needed.Check orders and, occasionally, assist with receiving deliveries using a forklift if necessary (training will be provided).Coordinate and manage office processes, including IT support, HR functions, and project-specific documentation.Update and maintain registers such as pricelists, staff hours, orders, and enquiries.Handle phone calls, answering or forwarding them professionally as appropriate.Assist with the preparation and management of reports, forms, and compliance documentation.Handle communications, inquiries, and marketing tasks to ensure efficient office operations.Support onboarding new staff members, including processing new hire paperwork and facilitating inductions.Perform other ad hoc office and administrative duties to support the smooth functioning of the office.Organize office operations and actively work on improving systems and processes to enhance overall efficiency.Qualifications: Proven experience in an administrative role, with experience in accounts payable and receivable preferred.Proficiency in MYOB for financial processing and record-keeping.Payroll experience is required but not essential; training will be provided if needed.Strong organizational and multitasking skills with attention to detail.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Familiarity with Jotforms, Google Calendar, Dropbox, and social media platforms is a plus.Excellent communication skills, both written and verbal.Ability to handle phone calls professionally, answering or forwarding them as needed.Ability to handle sensitive information with discretion and confidentiality.Proactive attitude with effective problem-solving skills.Willingness to learn how to operate a forklift and assist with deliveries when needed.Available to start as soon as possible.Application Process: To apply, please submit your resume and a cover letter detailing your relevant experience and suitability for this role to ******
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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