**Job Title: Administrative Assistant - Work from Home**
**Company:** Judo Bank
**Location:** Brisbane, Queensland, AU
**Job Type:** Fulltime
**Seniority:** Associate Level
**Years of Experience:** 3
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### Job Description
Judo Bank is seeking a detail-oriented and proactive **Administrative Assistant** to join our dynamic team in a work-from-home capacity. This is an exciting opportunity for an individual who enjoys working in a fast-paced environment and supporting teams through excellent organizational skills and a positive attitude. The ideal candidate will be reliable, energetic, and ready to contribute to the success of Judo Bank.
### Key Responsibilities
- **Administrative Support:** Provide comprehensive administrative support to management and team members, including scheduling meetings, managing calendars, and organizing travel arrangements.
- **Communication Management:** Handle incoming communications, including emails and phone calls, professionally and promptly. Act as a point of contact for internal and external stakeholders.
- **Document Preparation:** Prepare, edit, and proofread documents, reports, and presentations. Ensure accuracy and consistency in all written communication.
- **Project Coordination:** Assist in the coordination of various projects, maintaining timelines and ensuring all deadlines are met. Support project managers in tracking project progress and following up on deliverables.
- **Meeting Coordination:** Organize and schedule team meetings, creating agendas, and distributing relevant materials beforehand. Take minutes during meetings and distribute them afterward for follow-up.
- **Database Management:** Maintain accurate and organized records in our digital filing system. Update client and team databases regularly and ensure data integrity is upheld.
- **Expense Management:** Assist with expense reports and budget tracking as required. Ensure all receipts and financial documentation are collected and properly processed.
- **Team Support:** Collaborate with team members on various tasks and projects as required, fostering a cooperative work environment and maintaining strong interdepartmental relationships.
- **Continuous Improvement:** Identify opportunities for improving administrative processes. Suggest and implement best practices for efficiency and productivity.
### Requirements
- **Education:** A degree in business administration, management, or a related field is preferred, but not mandatory.
- **Experience:** A minimum of 3 years of experience in an administrative support role, preferably in the banking or financial services sector.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools (e.g., Asana, Trello) and communication platforms (e.g., Slack, Zoom).
- **Personality Traits:**
- **Reliable:** Demonstrated ability to meet deadlines and manage multiple tasks effectively.
- **Energetic:** A positive and motivated individual who contributes to a vibrant team culture.
- **Soft Skills:**
- **Time Management:** Excellent organizational skills with the ability to prioritize tasks effectively and work independently.
- **Project Management:** Capable of managing multiple projects simultaneously while maintaining attention to detail.
### Benefits
- Travel opportunities that enrich your work experience and personal growth.
- Comprehensive dental insurance to support your health and well-being.
- Generous parental leave policy to support our team members' family commitments.
### Working Environment
At Judo Bank, we believe in building strong connections and treating our colleagues like an extended family. Our supportive culture fosters collaboration and inclusivity, ensuring every team member feels valued and respected.
### Application Deadline
To apply for this position, please submit your application by **October 4, 2024**.
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Judo Bank is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
