Do you excel at administrative functions, possess a polished welcoming receptionist presence and constantly seek out opportunities to grow and develop? This corporation is seeking a professional with at least six months to a year of office experience to provide front desk support, general office/operational duties and ad hoc administrative and projects assistance across a busy team. The ideal candidate is warm, excellent at communicating with others, quick to learn and gain skills, and eager to develop.
About the Job: Communicate with guests, external contacts, and the general public to assist with inquiries, requests, and scheduling matters in-person, over the phone, and via email using strong professionalism.Keep an organized office space, monitoring office supplies and inventory, and general operational needs.Coordinate and prepare conference rooms and manage busy conference room calendars.Maintain calendars and scheduling needs for the team; schedule in-person and virtual meetings and appointments.Liaise with the administrative support team to facilitate communication and coordinate projects in a deadline-driven environment.Organize and compile meeting materials, including but not limited to documents, spreadsheets, and slide decks. Ensure all parties have accurate materials leading up to appointments.Provide administrative and project support to the team and help out with special assignments as needed.Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.Manage ad hoc office vendor relationships and client contact database.About the Culture: Fast-growing firm with a tech-minded team of exceptional leaders.An environment with lots of opportunity to grow from within!About You: Office know-how: You have previous in-person office experience and possess a humble-driven spirit. A Bachelor's Degree is preferred.Flexible: You are comfortable working in a fast-paced and constantly changing environment.Poised: You must be organized and a strong written and verbal communicator.Communicative: You enjoy working with others and are professional with external players.Professional: You will make a great impression representing the corporation to the public, and you know how to compose professional business emails and letters.Aim for more: You are excited about developing and refining skills and seek to take on more projects after delivering quality work.Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
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