A unique opportunity for an Administration Assistant to provide support to Research Programs
Full time, 2 years fixed term contract
Base Salary between $64,806 to $71,962 + 11% superannuation
About the United States Studies Centre (USSC) The United States Studies Centre, located at the University of Sydney, is an independent foreign policy research centre dedicated to providing balanced and objective analysis, evidence-based insights, and tangible solutions to complex problems for policymakers, businesses, students, and the public. Our vision is to strengthen the relationship between Australia and the United States while contributing to their impact on international affairs.
About the opportunity The Administrative Assistant will provide day-to-day administrative support to the Centre's Research Program to ensure all services are provided efficiently to meet the operating needs of the Centre. This includes travel bookings, assisting with events, preparing schedules, and guest liaison. The incumbent will use their administrative experience and judgement to problem solve and provide advice on policy and procedures for the delivery of work outcomes.
Reporting to the Operations Manager, your key responsibilities will be to:
Provide general administrative services and operational support to the Research Program.
Help coordinate meetings and roundtables for the Research Team, including guest lists, invites, guest liaison, venue booking, catering, and IT facilities.
Arrange and support the Centre's visiting fellow program, including organising travel, preparing schedules, and on-the-ground support.
Track Research Team events and engagements in team databases and Salesforce.
About you: Excellent verbal and written communication skills, with experience in managing a wide range of enquiries and providing excellent customer service.
Ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work.
Negotiation, conflict resolution, relationship building, and influencing skills.
Working knowledge of higher education institutions is highly desirable.
Critical thinking skills and the ability to use initiative and exercise judgement and to prioritise workload during busy periods.
Benefits of working with us In addition to an attractive salary and superannuation, the Centre provides a range of benefits including:
Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilities.
Generous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave, and paid parental leave.
Breastfeeding rooms and a breastfeeding policy, with several childcare centres near the University.
Professional development allowance, plus a range of training and development opportunities provided by the University.
Salary packaging for motor vehicles, laptops, and superannuation.
Staff discounts on selected bank products and health insurance.
UniSuper superannuation advice, seminars, and financial advisers.
Discounted rates to Uni sport and fitness centres.
Free annual flu vaccinations.
Free counselling through the Employee Assistance Program (EAP) service.
Discounted veterinary services for pets of staff.
Free access to the University library.
About our Culture The Centre recently won X-Ref Awards for "Best Workplace" and "Culture Change." The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health, and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions, and our Social Club meets monthly.
Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position.
How to apply We do not accept email applications. Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page. For any questions regarding the position, please contact Nhien Deamer via email at ******.
Applications Close Sunday 26 January 2025 11:59 PM
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