**Job Title:** Administrative Assistant - Remote Work
**Company:** Valero Energy
**Location:** Perth, Western Australia, AU
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 2
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### **Job Description:**
Valero Energy is seeking a dedicated and organized Administrative Assistant to join our dynamic team in a remote capacity. This part-time position is ideal for a motivated and resourceful individual who thrives in a fast-paced environment and is eager to contribute to the success of our operations.
### **Key Responsibilities:**
- **Administrative Support:** Provide high-quality administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
- **Document Management:** Organize and maintain electronic files, ensuring they are updated and easily accessible. Prepare and format reports, presentations, and documentation as required.
- **Communication:** Serve as a point of contact for internal and external communications. Respond to inquiries, facilitate information flow, and maintain positive relationships with colleagues and stakeholders.
- **Project Assistance:** Assist in coordinating projects by preparing materials, tracking progress, and collaborating with team members to meet deadlines and objectives.
- **Meeting Coordination:** Plan and coordinate virtual meetings, including sending out invitations, preparing agendas, and taking meeting minutes.
- **Data Entry & Analysis:** Input data accurately into company systems and assist with the analysis of data for reporting purposes.
- **Resource Management:** Order and maintain office supplies and equipment, ensuring that resources are available for staff as needed.
- **Administrative Procedure Improvement:** Proactively identify areas for efficiency improvements and help implement administrative best practices.
### **Requirements:**
**Education & Experience:**
- Minimum of 2 years of experience in an administrative or support role, preferably in a remote work setting.
- Associate degree or higher in business administration or a related field is preferred.
**Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Familiarity with project management tools and CRM systems is a plus.
**Personality Traits:**
- **Motivated:** Demonstrates a strong work ethic and the drive to succeed within a supportive team environment.
- **Resourceful:** Ability to solve problems independently and make informed decisions in a timely manner.
**Soft Skills:**
- **Adaptability:** Adjusts to new challenges and changing priorities with a positive attitude.
- **Cooperation:** Works collaboratively with team members and displays a strong commitment to supporting colleagues.
### **Benefits:**
- Company-provided equipment for remote work
- Life insurance coverage
- Relocation allowance (if applicable)
### **Working Environment:**
At Valero Energy, we cultivate leaders who foster inclusivity and mentorship. We believe in developing our employees to reach their full potential while promoting a diverse workplace where everyone feels valued and respected.
### **Application Deadline:**
All applications must be submitted by **September 27, 2024.**
### **Equal Opportunity Statement:**
Valero Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage individuals from all backgrounds to apply.
If you have the qualifications and passion to join our team, please submit your application today!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
