Administrative Assistant - Michael Rice Centre for Haematology & Oncology Job no: 883110 Work type: Full time Location: Adelaide CBD Categories: Administration and Clerical Women's and Children's Health Network, Paediatric Medicine, North Adelaide Classification ASO2 – $58,709 - $63,154 Full-time - Long-Term Contract (up to December 2025) About the Opportunity We currently have an exciting opportunity to join the Paediatric Medicine team as a Administration Assistant, where you will be responsible for: Understand the complex needs of Haematology/Oncology clients and liaise with the Clinical Nurse regarding patient arrivals and urgent needs.
Facilitate accurate and timely patient telephone/counter bookings, considering the complexities of the patient group.
Organize appropriate appointment times and negotiate with departments to minimize hospital visits for patients and families.
Organize Theatre/procedure bookings efficiently and in a timely manner.
Ensure smooth department operations by preventing overbooking of clinics.
Prepare clinics by ensuring accuracy of clinic lists and availability of case notes and documentation.
Understand the relationships between Haematology/Oncology inpatient, outpatient, and day treatment services.
Maintain adequate stock of materials and equipment, managing purchasing procedures.
Order stationery and office supplies using iProcurement Oracle and Basware.
Assist in resolving conflicts and difficulties.
About You To be successful in this role, you will have: Knowledge of medical terminology with familiarity with hospital-based information systems.
Awareness of confidentiality and information security policies and procedures.
Previous experience in a typing/secretarial role with proficient word processing and keyboard skills.
Strong communication skills with consumers, staff, external agencies, and the public, both face-to-face and over the phone.
Ability to exercise judgment and respond to unusual circumstances while assisting with inquiries under continuous pressure.
Capability to work both independently and as part of a team.
Ability to set priorities, work to deadlines, and perform duties effectively with high accuracy.
What WCHN Can Offer You Salary package a range of benefits (including living expenses such as mortgage, rent, utility bills and groceries) up to $9,010 each FBT year + $2,650 for Meal Entertainment expenses each FBT year.
Access to Fitness Passport (workplace health and fitness program that gives you and your family access to a wide choice of gyms and pools across South Australia.)
Free Public Transport for SA Health Metropolitan Hospital Workers.
Access to generous leave provisions and professional development opportunities Support for you and your family via our Employee Assistance Program You may be eligible for financial support if you are considering relocating from interstate or overseas.
Please speak to the enquiries person of the role on offer to find out more.
About Us The Women's & Children's Health Network is the state's leading provider of best practice health care for women, babies, children and young people across South Australia.
We offer: specialist care for children with acute and chronic conditions state of the art maternity and obstetric care services community based services reaching hundreds of thousands of babies, children and young people, their families and communities across SA specialist programs including Mental Health, Child & Family Health services, Youth and Aboriginal Health services.
Join our patient centred team and contribute to providing South Australia's women, babies, children and young people with the best health care through both within our hospital or via our many and varied community services and programs.
Our values of Compassion, Respect, Equity, Accountability and working Together for Excellence or CREATE Together represent who we are as a Network.
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Special Conditions To find out more about this role, including key selection criteria, all special conditions and minimum requirements, please click on the attached role description and also review our document checklists below.
Immunisation Requirements Checklist Applicant Documents Checklist Application Instructions You will be required to attach a 1-2 page cover letter addressing the key selection criteria of the role and a current résumé/curriculum vitae prior to clicking 'Submit Application'.
It is recommended to allow enough time to complete the whole application as the system times out after one hour of inactivity.
Other Important Information The South Australian public sector promotes diversity and flexible ways of working part-time.
Applicants are encouraged to discuss the flexible working arrangements for this role.
Want further information on applying and winning this role, go to our SA Health Careers Site for the Australian Applicant Guide or if you are an international applicant, check out the International Application Guide.
Aboriginal and Torres Strait Islander applicants are encouraged to apply.
Enquiries Sean Hooper Phone: 81618395 Position: Acting Div Admin Lead, Paediatric Medicine E-mail: ****** Application Closing Date : 14 November 2024 – 11:55pm Useful Links ASO2 - Admin Assistant - Haem Onc - RD - 883110.pdf Advertised: 31 Oct 2024 Cen.
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