Administrative Assistant - ( 240004BA )DescriptionOur Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design.
From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life.
Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!Your OpportunityOur Building Specialty Services group is seeking an Administrative Assistant.
We value technical growth, entrepreneurial spirit, work-life balance and an environment that supports the development and mentoring of our staff.
We are constantly expanding and seeking ambitious, committed individuals that want to excel through challenging opportunities and projects that will allow them to achieve their career goals.Your Key ResponsibilitiesProvide administrative support to Team Leads (TL), Project Managers (PM) and engineering professionals including but not limited to the preparation and editing of Word, Excel, PowerPoint and other documents.Contribute to the research and information gathering for key clients, as needed.Maintain project files.Operate project document control system as directed for specific projects.Assist with project filing and document control (hard and electronic).Assist in project financial setup, maintenance and invoicing.Assist with the preparation for meetings, presentations, reserving conference rooms, coordinating refreshments, collecting and compiling documents, recording meeting minutes, drafting correspondence, etc.Assist the Team Lead, Project Manager and engineering professional in the preparation and issuance of project proposals, reports, tender documents, budgets, cash flows and preliminary schedules.Assist Team Lead, Project Manager in preparation of project work plans.Use project scheduling and control tools to assist Project Manager in monitoring project schedules.Assist in research and purchase of equipment, PPE, as well as coordinating safety training as required.Attend required team and client project meetings.Ensure all required project close out documents are obtained and coordinate changes between professional engineers.QualificationsYour Capabilities and CredentialsStrong English language skills and excellent writing skills.Strong attention to detail including ability to proofread and edit material.A versatile individual with advanced formatting skills using various software including Microsoft Office, Word, PowerPoint, Excel and Outlook.The ability to work well in a team environment with a strong sense of professionalism, tact and confidentiality.Excellent verbal communication and interpersonal skills, superior organizational and time-management skills, take initiative and work with minimal supervision.Confidence in interacting with all levels of management and internal clients.Ability to gather information from a variety of sources and assemble into a professional document.Education and ExperiencePost-secondary education.Prior experience in a similar role within consulting.This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us.
Join us and redefine your personal best.Primary Location: Canada-British Columbia-VictoriaEmployee Status: RegularJob Level: Entry LevelTravel: NoSchedule: Full-timeJob Posting: Dec 10, 2024, 10:14:33 AMReq ID: 240004BAStantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression.
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