**Job Title:** Administrative Assistant
**Company:** Packaging Corp. of America
**Location:** Sydney, New South Wales, AU
**Job Type:** Part-time
**Seniority:** Associate Level
**Years of Experience:** 3
**About Us:**
Packaging Corp. of America (PCA) is a leading provider of containerboard and corrugated packaging products, known for our commitment to sustainability and innovative solutions. We pride ourselves on fostering a collaborative working environment where every employee is valued for their contributions to our global success.
**Job Description:**
We are currently seeking a dedicated and efficient Administrative Assistant to join our dynamic team in Sydney. This is a part-time position ideal for individuals with a passion for organization, teamwork, and strategic planning. The Administrative Assistant will play a critical role in supporting our operational needs and ensuring the smooth functioning of our departments.
**Key Responsibilities:**
1. **Administrative Support**
- Provide comprehensive administrative support to management and office staff.
- Maintain and organize digital and hard copy files, ensuring efficient document retrieval and management.
- Manage calendars, schedule meetings, and make travel arrangements as needed.
- Assist in the preparation of reports, presentations, and correspondence.
2. **Communication and Collaboration**
- Serve as a point of contact for internal and external communications.
- Collaborate with colleagues across various time zones and departments to facilitate smooth operations.
- Draft, edit, and distribute communications to ensure clarity and professionalism.
3. **Organizational Management**
- Implement and maintain office organizational systems to enhance efficiency.
- Assist with strategic planning initiatives by gathering and analyzing data, preparing summaries, and distributing relevant information.
- Participate in team meetings, contributing insights and recommendations for continuous improvement.
4. **Project Coordination**
- Support specific projects from conception through to completion, tracking progress and making adjustments as necessary.
- Manage day-to-day project requirements and ensure timelines are met.
- Coordinate events, workshops, and training sessions, including logistics and post-event follow-ups.
5. **Resource Management**
- Oversee office supplies procurement, ensuring that inventory levels are maintained.
- Assist with tasks related to budget management, including tracking expenses and preparing reports.
6. **Customer Service**
- Provide outstanding service to internal and external stakeholders by addressing inquiries and resolving issues promptly.
- Develop and maintain strong working relationships with clients, vendors, and interdisciplinary teams.
**Requirements:**
- **Education:**
- A minimum of an Associate's degree in Business Administration, Management, or a related field.
- **Experience:**
- At least 3 years of experience in an administrative support or similar role.
- **Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks effectively in a fast-paced environment.
- **Personality Traits:**
- Hardworking and proactive, exhibiting a willingness to take initiative.
- Passionate about supporting teams and contributing to organizational success.
- **Soft Skills:**
- Strong strategic planning abilities, with a talent for practical problem-solving.
- Excellent teamwork capabilities, demonstrating a collaborative spirit and a positive attitude.
**Benefits:**
- Competitive salary and flexible working hours.
- Parental leave policy.
- Free accommodation options.
- Remote work flexibility to support work-life balance.
**Working Environment:**
Join a global team that emphasizes collaboration and a community-oriented approach. You will have the opportunity to connect with colleagues worldwide, fostering a vibrant and inclusive working culture.
**Application Process:**
Interested candidates should submit their application, including a resume and cover letter, by **October 7, 2024**.
**Equal Opportunity Statement:**
Packaging Corp. of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds, experiences, and abilities.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
