We are seeking a highly organised and adaptable Administrative Assistant to join our Trade Marks team at Phillips Ormonde Fitzpatrick (POF). In this role, you will provide crucial support to principals and attorneys, helping manage their practice and providing them with high-quality support to deliver an exceptional client experience.
Reporting to the Principals in the Trade Marks team, your key responsibilities will include, but are not limited to:
Managing workflows through our document management system.Preparing and reviewing correspondence with clients.Timely and highly organised file management.Coordination of the monthly billing process.Providing administrative assistance to other practice teams as required.About you You are an experienced administrator with an adaptable mindset who is willing to learn and has a keen eye for detail. You will also possess the following:
Exceptional organisational skills with a strong attention to detail.Technical proficiency with various IT applications and MS Office.Ability to multi-task effectively and collaborate across different practice teams.Excellent interpersonal and written communication skills.IP Assistant experience valued but not essential.About Us Phillips Ormonde Fitzpatrick (POF) is a privately owned patent and trademark attorney firm with 100+ people across offices in Melbourne, Sydney, and Adelaide. Our Melbourne office is centrally located at 333 Collins Street. Our main business is in the procurement and defence of intellectual property rights including patents, trademarks, and designs for our clients both domestically and internationally.
We operate at the forefront of innovation and technology, providing our people with opportunities to contribute to real and rewarding outcomes. Our client base is diverse and ranges from individual inventors through to leading multinational corporations.
We are committed to fostering a culture of engagement and collaboration, where our people feel supported and empowered in their roles.
Our inclusive culture enables us to perform at a high level, ensuring we can provide our clients with considered and innovative outcomes. POF was officially recognised as an Inclusive Employer 2021-22 by the Diversity Council of Australia.
About our workplace On a day-to-day basis, we work with innovative clients to protect their ideas and inventions locally and internationally.
POF prides itself on valuing its people and the diversity and innovative thinking our people bring to our business. Our culture is built on principles of inclusion, respect, and integrity. Our employees enjoy challenging work in a collegial team-based environment with a genuine work/life balance.
Apart from working in a supportive, inclusive, and welcoming environment, POF employees enjoy access to a range of benefits and initiatives including:
Gender-neutral paid parental carers leave.Salary continuance.Generous leave provisions.Flexible and hybrid working arrangements.Health and wellbeing programs.Reward and recognition program including discretionary bonuses.We encourage and welcome applications from people living with disability, Aboriginal and Torres Strait Islander peoples, LGBTQIA+ people, all genders, people from culturally and linguistically diverse backgrounds and mature age people.
Should you require any specific support or adjustments throughout the recruitment process and beyond, please let us know and we will be happy to assist.
How to Apply Click here to apply with your resume and cover letter.
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