Agency: DFP Recruitment Services
Position: Temporary Administrative Support
Location: Perth CBD
Contract Duration: Starting September 5th, 2024, until early November 2024
About the Role: We are currently seeking a highly motivated and organized Administrative Assistant to be placed with our major State Government client. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a high level of discretion.
Key Responsibilities:
• Provide confidential administrative services in a timely and effective manner.
• Liaise with relevant business units (e.g., IT, Accounts Payable, Finance) to ensure the efficient running of the Function.
• Manage the Head of Function's diary and coordinate meetings and functions.
• Arrange and coordinate travel bookings to achieve cost efficiencies.
• Support day-to-day project delivery through administrative activities, including research, document management, stakeholder support, and report production.
• Maintain inventory levels of stationery and IT equipment.
• Act as Functional Records Officer, ensuring accuracy in filing systems and archiving.
• Manage a central database of employee activities, including training schedules and absence records.
• Handle financial management tasks such as raising purchase orders, processing invoices in Ellipse, and credit card reconciliations.
• Produce reports, correspondence, and presentations in a timely and accurate manner.
• Support the preparation of business reporting requirements (e.g., KPI's, monthly and quarterly reports).
• Maintain and manage calendars, ensuring they are accurate and up-to-date.
• Identify issues, provide advice, and escalate matters as necessary.
• Assist in the implementation of continuous improvement initiatives.
Must have Criteria:
• Knowledge of basic office management principles and practices.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Understanding of administrative functions and office practices.
• Demonstrated ability to deliver high-quality, customer-focused administrative services.
• Strong written and verbal communication skills.
• Ability to maintain a high level of accuracy and confidentiality.
• Valid WA Driver's License Class 'C' or 'C-A' is desirable.
If you are a detail-oriented professional with a knack for managing multiple tasks and maintaining confidentiality, we encourage you to apply. Please submit your resume to DFP Recruitment Services by hitting "APPLY NOW"
Questions? Contact us at ******
For more information, please reach out to us at ******
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via******or1300 337 000and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy viahttps://www.dfp.com.au/about-us/policies.Do not submit any sensitive personal information in your resume.
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