Administrative AssistantApplication Deadline: 24 May 2024
Department: Oil & Gas
Employment Type: Permanent - Full Time
Location: Australia, Perth
Reporting To: Kiana Malpass
DescriptionBe the energy behind change. Join ABL Group.
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.
We are looking to hire a Project Support Administrator to join our team of experts in a dynamic and growing company that is driving the energy transition.
What you will be doing.The Project Support Administrator reports to the Office Manager and works closely alongside Project Managers and Directors for the effective operation of the Marine and Engineering Departments. They need to be highly organised in order to anticipate, prioritise and plan a busy workload and manage the demands in a fast-paced, professional environment.
Project administration, including the creation and archival of projects and personnel resource assignment in Company operating systems.Document processing (receiving and issuing of documents in our tracking systems, as well as utilising clients' systems)Assist project teams with surveyor liaison, coordination, and logistics.Assist with the input and management of timesheets and expenses.Project invoicing, reconciliations and follow up of client payments.Assist with QHSE compliance and reporting.Coordination and record management of Freelancer's, including induction and maintenance of CVs.Formatting of Company documents and preparation of work orders.Assist with maintaining Master Document Register and Training Matrix.Receiving and directing phone calls and monitoring of the office inboxes.Stationery, kitchen stock and equipment maintenance.Comply with current revisions of ABL internal procedures, guidelines and QHSE system.Perform in accordance with KPI's and goals set by Line Manager and/or Country Manager.Support the Office Manager and the administration team in providing administrative support to all Departments, as reasonably required.Flexibility to working hours from time to time
What we are looking for.General good level of educationFull Australian work rightsGeneral good level of educationFull Australian work rightsAbility to interact effectively at all levels within the organisation both autonomously as well as part of a teamSelf-motivation and organization skillsStrong work ethic and team playerProactive and insightful What is in it for you?
You can learn more about our team and what we do here: https://abl-group.com/ Join us and grow with us. We will be conducting interviews continuously and reserve the right to take down the advert when we have found the right candidate.
For your application to be taken into consideration, please be advised, that you must submit your application via the link provided on this page.
We look forward to receiving your application.
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