Exciting Opportunity to join the University of NewcastleBe part of a supportive team where teamwork and positive interactions are valuedEnjoy a varied workload that includes ownership of processing agreements, financial procedures and office administrationPart time fixed term role – Maternity Leave ReliefBe challenged and imagine with us The School of Health Sciences is seeking a proactive and detail-oriented Administration Assistant to provide comprehensive operational support for academic and professional staff.
This role includes maintaining the smooth operation of the School by building collaborative relationships with both internal and external stakeholders, the timely management of financial processes and business support for daily School operations.
Your responsibilities will include:
Facilitating, tracking, and processing various agreements, including Service Agreements, Student Placement Agreements, and Teaching & Supervision Agreements.Assisting with financial procedures, including managing travel arrangements, credit card transactions, purchase requisitions, stationery orders, and placement payments.Providing administrative assistance to staff and students, including responding to inquiries and managing day-to-day office tasks.Organising meetings, preparing agendas, taking minutes, and maintaining up to date SharePoint files.This position will appeal to a person who is detail-oriented, who can not only follow procedures, and is also comfortable in working out solutions to problems and improving processes.
This Fixed Term position is part time 4 days per week until November 2025 at a HEW 4 Higher Education Level located at Callaghan Campus.
About our UniversityThe University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence.
Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe.
Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle's Looking Ahead Strategic Plan 2020-2025 outlines the University's commitment to delivering an exceptional student experience and serving our communities.
About the UnitThe School of Health Sciences prides itself on a positive working culture with administrative staff providing versatile support for each other during peak working periods.
The friendly and supportive working environment provides ample opportunities for growth.
We strive to find the right skills and the right personality for the positions we are hiring for.
What we offerIn addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.
The remuneration for this position is pro-rated from $71,626 - $77,858 FTE + superannuation and is commensurate with skills and experience.Flexible working arrangements (in line with the University's Flexible Work Policy).17% super and salary packaging.Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme.Discounts in private health insurance, gym memberships, software, travel and more.Wellbeing programs.Your next stepsPlease visit here for a guide on how to apply for a role.
If viewing this on a job board other than the University's please click 'Apply' to reach the University's website, where a copy of the Position Description can be accessed.
Please download a copy before commencing your application.
Your application must include:
Your resume.A cover letter outlining your motivation to apply for this opportunity.A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.Essential CriteriaCompletion of an associate diploma level qualification with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.Strong organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.Demonstrated effective interpersonal and communication skills (both oral and written) including sensitivity and ability to deal effectively with a diverse range of people.Demonstrated high level of computer literacy including office software skills in word processing, Excel spreadsheets, databases and email applications.Demonstrated ability to work as a team member and independently with a minimum of supervision.To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process.
This helps us better understand your experience and suitability for the role.
We appreciate your attention to this matter and look forward to reviewing your application.
Please upload your Cover Letter and response to the requested Criteria as one PDF document.
Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).
For specific position enquiries, please contact Erin Kegel, Education and Innovation Manager on or via email .
Having Difficulties?
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Closing date: Sunday 29th September 2024 at 11.59pm AEST We are excited to be Looking Ahead with you.
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