**Job Title:** Administrative Assistant
**Company:** Computer Sciences
**Location:** Melbourne, Victoria, AU
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 3+
**About Us:**
Computer Sciences is a leading technology firm committed to driving innovation and operational excellence. Our Melbourne office is dedicated to fostering a collaborative and inclusive work environment where understanding and empathy are prioritized in all interactions, ensuring our team members feel valued and engaged.
**Job Description:**
We are seeking a motivated and resilient Administrative Assistant to join our dynamic team. This part-time role is intended for an individual with a minimum of three years of administrative experience who is eager to contribute to the efficient functioning of our office. The ideal candidate will be detail-oriented, proactive, and skilled at balancing multiple tasks in a fast-paced environment.
**Key Responsibilities:**
1. **Office Management:**
- Provide comprehensive administrative support to senior management and team members.
- Organize and maintain office filing systems, both electronic and physical, ensuring easy access to needed documents.
- Manage and order office supplies, maintaining an inventory that meets departmental needs.
2. **Communication:**
- Act as the first point of contact for internal and external communications, professionally handling inquiries and escalating issues as necessary.
- Prepare and distribute internal and external correspondence, reports, and presentations as directed.
- Coordinate communication among various departments to facilitate smooth operations and enhance teamwork.
3. **Scheduling and Planning:**
- Manage calendars, scheduling appointments, meetings, and conference calls for senior staff, coordinating logistics and materials required.
- Support the planning and execution of team events, meetings, and activities, ensuring all details are managed seamlessly.
4. **Financial Administration:**
- Assist in budget tracking and reporting, ensuring accuracy and timely processing of invoices and expenses.
- Maintain financial documentation and assist the finance team with administrative tasks.
5. **Project Support:**
- Provide administrative support for specific projects, including managing timelines, tracking deliverables, and preparing progress reports.
- Conduct research and compile data as needed to support project initiatives and proposals.
6. **Data Management:**
- Ensure accurate data entry and maintenance of databases, including customer and vendor information.
- Generate and analyze reports to provide insights and support decision-making.
7. **Continuous Improvement:**
- Adopt a proactive approach to identifying areas for improvement within existing administrative processes and proposing viable solutions.
- Participate in training sessions and development opportunities to enhance skills in administration and office management.
**Requirements:**
- **Education:** Bachelor's degree or equivalent experience in Business Administration, Office Management, or a related field.
- **Experience:** A minimum of three years of administrative experience, preferably in a technology or corporate environment.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office management software and tools.
- **Personality Traits:**
- Resilient: Ability to manage stress and maintain performance under pressure.
- Motivated: Demonstrates a strong work ethic and a desire to take initiative in responsibilities.
- **Soft Skills:**
- Excellent time management and organizational skills, with an ability to prioritize tasks effectively.
- Strong critical thinking skills to analyze problems and develop actionable solutions.
- Exceptional verbal and written communication skills, with a focus on clarity and professionalism.
**Benefits:**
- Visa sponsorship for qualified international candidates
- Life insurance coverage for employees
- Remote work flexibility to help balance personal and professional commitments
**Working Environment:**
At Computer Sciences, we believe in fostering a supportive atmosphere. Our team thrives on understanding and empathy in every interaction, ensuring that every member feels respected and valued.
**Application Deadline:**
Please submit your application by **October 4, 2024**.
**Equal Opportunity Statement:**
Computer Sciences is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all individuals, regardless of background or identity.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
