**Job Title:** Administrative Assistant
**Company:** Lithia Motors
**Location:** Melbourne, Victoria, AU
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience Required:** 4
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**Job Description:**
Lithia Motors invites enthusiastic and driven individuals to apply for the part-time position of Administrative Assistant located in our Melbourne, Victoria office. As a member of our dynamic team, you will play a crucial role in supporting day-to-day operations while contributing to a positive and productive work environment. This position is ideal for a resilient person who thrives in a fast-paced atmosphere and possesses a strong desire to make a meaningful impact within the organization.
**Responsibilities:**
1. **Administrative Support**
- Provide comprehensive administrative assistance to department managers and staff, including managing schedules, organizing meetings, and coordinating travel arrangements.
- Handle incoming communications, including phone calls, emails, and mail; ensure timely and appropriate responses are provided.
- Maintain and organize electronic and physical filing systems to ensure easy access to important documents and information.
2. **Project Management**
- Assist in the planning, execution, and monitoring of projects, tracking progress and reporting on outcomes to relevant stakeholders.
- Coordinate logistics for workshops, team-building events, and company meetings, ensuring all resources are allocated effectively.
3. **Data Entry & Reporting**
- Accurately input, update, and maintain data in various databases and information management systems.
- Prepare regular reports detailing performance metrics, operational statistics, and other relevant information, as requested by management.
4. **Interdepartmental Collaboration**
- Act as a liaison between different departments to foster a cooperative work environment, ensuring clear communication and collaboration on projects and initiatives.
- Support cross-functional teams by providing administrative assistance and contributing directly to team objectives.
5. **Office Management**
- Oversee the ordering and inventory of office supplies, ensuring the office remains well-stocked and organized.
- Monitor and maintain office equipment, coordinating repairs and service as needed.
6. **Customer Interaction**
- Greet visitors and clients warmly, ensuring they feel welcomed and informed upon arrival.
- Assist with customer inquiries and provide general information about Lithia Motors and its offerings.
**Requirements:**
- **Education and Experience:**
- A minimum of 4 years of experience in an administrative role or similar position.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Experience in project management, with a solid understanding of project lifecycle and methodologies.
- **Personality Traits:**
- Resilient: Able to handle challenges and setbacks efficiently while maintaining professionalism.
- Driven: Highly motivated, with a strong desire to achieve results and contribute positively to team goals.
- **Soft Skills:**
- Excellent cooperation skills, demonstrating an ability to work effectively within a team while also being able to take the initiative.
- Strong project management skills, with the ability to prioritize tasks and manage deadlines efficiently in a fast-paced environment.
**Benefits:**
- Health-focused benefits including vision insurance and disability insurance.
- Complimentary gym membership to promote a healthy lifestyle.
- Opportunities for professional growth and development within the company.
**Working Environment:**
At Lithia Motors, we empower our employees to take ownership and make impactful decisions. We value creativity, collaboration, and dedication, fostering a culture where your contributions are recognized and appreciated.
**Application Deadline:** Please submit your application by 4th October 2024.
**Equal Opportunity Statement:**
Lithia Motors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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If you are a motivated individual looking to advance your career in a supportive and dynamic environment, we encourage you to apply!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
