Administrative Assistant

Job type: Full time / From 29/07/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1422379
Job posted: 25/06/2024
Closes: 08/07/2024
Occupation: Education and Training
Job duration: From 29/07/2024
Contact: Amy Cropley | 038/734-0900
Reference: 1422379
Occupation: Education and Training
Salary Range: Salary not specified
Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2   Demonstrated capacity to work and collaborate with others in a team environment.
SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role [Attendance requirement for this position]
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised  student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Coordinate the implementation of requisitioning, purchasing and issuing procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Undertakes VASS and/or VET administration support Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx Location Profile Baden Powell College is a multi-campus College situated in the thriving City of Wyndham. We are proud to foster academic excellence, nurture social-emotional growth, and unlocking the unique potential within each student.
At Baden Powell College, our philosophy is rooted in the core values of respect, endeavour, integrity, and resilience. We believe in empowering minds and nurturing hearts, striving towards a holistic approach to education. Our goal is to foster academic excellence, recognising that true growth extends beyond the intellectual realm. We are dedicated to nurturing social-emotional development, understanding that a supportive and respectful environment is essential for the well-rounded development of each child. Our vision is centered on unlocking the unique potential within every individual, guiding them on a journey of discovery, self-realisation, and lifelong learning. Through a commitment to these principles, we aim to create an educational environment that not only imparts knowledge but also instils values, shaping individuals who contribute positively to the world around them.
We pride ourselves on offering a broad, innovative, and differentiated curriculum. We believe in the importance of a safe and friendly school environment, prioritising both academic and social needs. We collectively build the capacity of our staff, ensuring consistency and providing the best possible education for our students.
At Baden Powell College, collaboration is key. Our teams work together seamlessly, leveraging diverse perspectives to enhance the learning experience for our students. Our commitment to excellence is reflected in our great coaching culture. Our dedicated staff engages in effective coaching practices, fostering continuous growth and improvement. We believe in the power of continuous learning. Our robust professional development program ensures that our educators stay at the forefront of innovative teaching practices.
Campuses: With two campuses, The Derrimut Heath Campus (P-6) in Hoppers Crossing and The Tarneit Campus (P-9) on Baden Powell Drive - we cater to students from prep to nine, providing a comprehensive education across primary and secondary years.
Staffing Profile: Our dedicated team includes a College Principal, Assistant Principals, Leading Teachers, Learning Specialists, a Mental Health Practitioner and a Counsellor. With over 100 staff, we ensure a diverse and supportive community.
Enrolment: In 2023, we had over 1000 students, representing a rich tapestry of cultures, experiences, and abilities. Our inclusive environment celebrates diversity and promotes a sense of belonging.
To apply for this role, you will be redirected to the Schools (Government) job application system.

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