The company / project Our client operates in various sectors of the energy industry, including the exploration, production, refining, and distribution of oil and natural gas. They also have significant investments in renewable energy, such as wind and solar power, and is actively working towards reducing carbon emissions as part of its transition to cleaner energy sources. The company serves a broad range of markets, from supplying fuel for transportation to producing energy for homes and businesses. Their goal is to help meet the world's energy needs while moving towards more sustainable and environmentally friendly solutions.
The role We are seeking an Admin Assistant II to join our client's team
Key Responsibilities: Support for budget development, PR preparation and approval, payments, and compliance with the E&C register related to Traditional Owner negotiation meetings, cultural heritage activities, and capacity development.Arranging travel for C&EA team members and contractors.Coordinating national and international travel as required.Assisting with the organization of conferences, events, and social investment administration.Managing supporting information, such as maintaining distribution lists in Outlook and organizational charts in PowerPoint.Organizing onsite and offsite meetings, events, team training sessions, and social events.Acting as the first point of contact for visitors and 3rd-party contractors.Providing general administrative support as needed.Potential additional activities (depending on capabilities): Raising purchase orders in SAP, liaising with business representatives, vendors, and accounts teams to ensure timely payment of services.Assisting with document management, including maintaining filing structures and document numbering.Data entry and timesheet collation using Excel.Formatting documents as required.Required experience/knowledge: Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.Experience with travel arrangements and booking; knowledge of the Egencia travel booking system is a plus.Excellent communication, interpersonal, and phone skills.What's on offer 60/40 work week (3 days office, 2 days WFH)Access to a global online learning platform.Competitive compensation and employee benefits.Varied and challenging role.Opportunities for career development beyond this role. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career: [email protected] or +******** .
About Us Airswift is an international workforce solutions provider. With 1000 employees and 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the energy, mining, infrastructure and technology sectors is unparalleled.
By joining Airswift's community you gain exclusive access to our candidate portal 'Airswift Digital'. Frist release features include early notification of upcoming assignments via automated matching, access to our digital timesheet portal and exclusive access to content designed to support you career development.
At Airswift, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
