Administrative Assistant, Clerk Grade 1/2, Wollongong An exciting opportunity exists for an Administrative Assistant to join in the NSW SES Fleet Services Team Work in a volunteer-based agency supporting communities of NSW Full-time temporary position until 30 June 2025 Location: NSW SES State Headquarters, Wollongong. We offer hybrid working arrangements, requiring attendance in the office a few days per week. About the opportunity The Administrative Assistant provides timely and accurate administrative support across a range of tasks within the Fleet Services Team. This role requires excellent customer service skills, assisting our volunteers, internal and external stakeholders, and members of the public.
Key Responsibilities: Provide administrative support for the fleet team, including:
Monitoring and triaging inbound emails and service desk tickets related to fleet enquiries/issues. Responding to and resolving general administrative enquiries/issues. Meeting coordination and meeting minutes. Coordinating and maintaining the State Headquarters pool fleet, including: Organising proactive servicing, repairs, and maintenance. Coordinating vehicle cleaning. Conducting regular stocktakes of vehicle equipment, inspecting and replacing items as needed. Collecting and archiving vehicle running sheets. Managing vehicle booking requests. Investigating and resolving infringements and toll notices. Assisting with asset disposal and stocktaking. About the NSW SES Our Mission: NSW SES saving lives and creating safer communities. Our Vision: A trusted volunteer-based emergency service, working together to deliver excellence in community preparedness and emergency response.
About you To be successful in this role you will need to:
Be a highly motivated individual with excellent organisational skills. Effectively manage a workload with multiple competing tasks. Be proactive, accountable, and thrive in a complex, fast-paced environment. Demonstrate strong communication skills, both written and verbal, with all stakeholders. Build and maintain strong working relationships. Possess sound computer skills, particularly with MS Office programs (SAP experience is advantageous). Remain calm and focused in challenging situations. Hold a current driver's licence required. What we can offer you Attractive leave entitlements: parental, recreation and flex leave and other leave Competitive salary package of up to $86,341.15 pa (salary range $70,694 - $76,857) + leave loading + super Flexible work options working within operational requirements Mental Health & Wellbeing programs Access to our Corporate Partner Fitness Passport for a reduced rate when joining a participating gym Operational and leadership training via LinkedIn Learning and other resources Comprehensive immunisation programs including the flu vaccine Opportunities to build relationships across emergency service agencies, committees and other Government and community organisations. How to apply Your application should include as separate attachments:
A cover letter (maximum of one page) briefly responding to the essential requirements and your interest in the role; Responses to each of the targeted questions (maximum of one page per answer); and An up-to-date resume of no more than four pages detailing your skills and experience relevant to the role Targeted Questions Describe a time when you had to manage multiple competing tasks. How did you prioritise your workload, and what was the result? This role involves a high level of attention to detail. Provide an example of a time when you had to ensure the accuracy of your work. How did you maintain accuracy under pressure? Want to know more? If you want to know more about this opportunity, please contact (Gemma Mahony at ).
Applications close: midnight Monday, 14 October 2024 The NSW State Emergency Service is a proud employer of a diverse workforce. We encourage applications from everyone regardless of age, gender, ethnicity, cultural background, faith, disability, sexual orientation or gender identity. We are committed to reflecting the diverse community we serve and creating an inclusive and flexible workplace. People with disability are supported to access adjustments in recruitment processes and in the workplace, to enable them to demonstrate their skills and capabilities to meet the requirements of the job. As supporters of flexible working, we welcome discussions about how our roles can be undertaken flexibly.
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