Department of HealthHospitals & Primary Care - Hospitals SthHospitals Sth - Surgical & Periop ServsApplications must be submitted by Sunday 05 January, 2025 11:55 PM AESTAward/Classification:Health and Human Services (Tasmanian State Service) Award, General Stream, Band 2Salary: $66,049 to $70,993 per annumEmployment type:Full TimeRegion:SouthLocation:Royal Hobart HospitalThe Department of Health is looking for an Administrative Assistant to join the Surgical & Perioperative Services Team at Royal Hobart Hospital.The role:In accordance with established Agency policies, guidelines and procedures, the Administrative Assistant will:Provide high-level administrative and clerical support to the Head of Department (HoD) and Medical Staffing within the Neurosurgery department.Undertake a wide range of clerical and organisational duties to assist with the flow of information to and from the Neurosurgery department.Contribute to the coordination of the day-to-day general administration of the office to ensure that operations are maintained in an effective and efficient manner.The Team:Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. We are seeking applicants who can demonstrate initiative, a positive and enthusiastic attitude, multitasking skills, and the ability to work both autonomously and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, but are not limited to:Utilising software such as Proact, iPM, DMR, PageUp, RMS, and eScriptionone.Coordinating shared mailboxes.Diary management.Processing and tracking of timesheets, overtime, leave, and shift swap forms.Ad hoc meeting preparation and minute taking.Rostering.Details of Appointment:Permanent full-time, day worker position working up to 76 hours per fortnight, commencing as soon as possible.Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full-time and part-time vacancies.Salary: $66,049 - $70,993 per annum + 10.5% superannuation + access to salary packaging.Pre-employment Checks:The Head of the State Service has determined that the person nominated for this job is to satisfy a pre-employment check before taking up the appointment, on promotion, or transfer. The following checks are to be conducted:Conviction checks in the following areas:Crimes of violenceSex-related offencesSerious drug offencesCrimes involving dishonestyDisciplinary action in previous employment check.How to Apply:We encourage you to review the Applicant Guide, Statement of Duties, and Function Statement prior to applying for an overview of the duties, program, selection process, and selection criteria.Apply Online. Please click the "Apply" button on this screen. This ensures important questions about you are answered.You will be prompted to complete a 1-2 page application detailing your experience, skills, and knowledge as they relate to the attached Function Statement.Please note that we do not require a separate statement addressing the selection criteria in the Statement of Duties.Additional Information:All attachments must be in Microsoft Word or PDF format.Referee details are submitted as part of the online application, so make sure you have the contact details of two referees before applying.Contact Information:Name: Caitlin SalterPosition: Administrative Service Manager - Surgical & Perioperative ServicePhone: 0448 321 080Email: ****** email account you provide when submitting job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly.The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values, and perspectives.The core purpose guiding the way in which we work across the Department of Health is to CARE for the health and wellbeing of all in Tasmania through our Values of Compassion, Accountability, Respect, and Excellence.
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