Working for a highly regarded community service organisation who offer support to all walks of life in Australia; from children, families and the elderly, to those struggling with homelessness, addiction, mental health, financial or domestic challenges, this is a fabulous opportunity to make an impact and do good!
The Administration Support Specialist is responsible for supporting the leadership team and the wider marketing & fundraising team to function effectively and to help achieve the organisational business and goals.
Responsibilities:
Provide administrative support to the Marketing & Fundraising leadership team
Attend Leadership Team meetings, and record and prepare minutes for distribution,
maintain action list and follow-up as required
Document management (including maintaining SharePoint folders and files)
Contracts and supplier record management
Administrative support to the GM Marketing & Fundraising including calendar management
Admin support to prepare Executive and Board papers as required
Providing functional support as part of the Planning and Operations team:
On-boarding & induction of new team members
Coordination of Team engagement activities, events/meetings/off-sites
Organising and supporting with team training including maintaining records
Accounts payables (processing invoices and credit card reconciliation, etc.)
Accounts receivables and other billing (managing internal and external billing requests)
Asset management – keeping track of all equipment ordering and disposal
Office management – keeping the floor area tidy and stock organised
Managing supporter records and CRM updates
Skill and experience required:
4 years minimum experience in an administrative management role
Report writing skills and ability to summarise key issues
Proven experience in typing letters, reports, minutes, agendas
Experience in budgeting, and processing invoices
Experience in the collation of reports and statistical information
Effective written and oral skills, public speaking and presentation capabilities
Tech savvy with strong Microsoft Office experience
Ability to work unsupervised as well as an effective team player with a positive can-do attitude
Proven record of building strong, effective, and consultative working relationships with key internal and external stakeholders
Track record of managing specific projects and prioritise workload, work efficiently and manage simultaneous activities
An appreciation of the challenges involved in managing a diverse workforce within a not-for-profit environment
PowerPoint / Canva / InDesign experience with a creative eye is desirable
If you have the relevant experience, please get in contact ASAP for a discussion.
Only candidates with
Full Working Rights
in Australia will be considered.
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