Working for a highly regarded community service organisation who offer support to all walks of life in Australia; from children, families and the elderly, to those struggling with homelessness, addiction, mental health, financial or domestic challenges, this is a fabulous opportunity to make an impact and do good! The Administration Support Specialist is responsible for supporting the leadership team and the wider marketing & fundraising team to function effectively and to help achieve the organisational business and goals. Responsibilities: Provide administrative support to the Marketing & Fundraising leadership team Attend Leadership Team meetings, and record and prepare minutes for distribution, maintain action list and follow-up as required Document management (including maintaining SharePoint folders and files) Contracts and supplier record management Administrative support to the GM Marketing & Fundraising including calendar management Admin support to prepare Executive and Board papers as required Providing functional support as part of the Planning and Operations team: On-boarding & induction of new team members Coordination of Team engagement activities, events/meetings/off-sites Organising and supporting with team training including maintaining records Accounts payables (processing invoices and credit card reconciliation, etc.) Accounts receivables and other billing (managing internal and external billing requests) Asset management – keeping track of all equipment ordering and disposal Office management – keeping the floor area tidy and stock organised Managing supporter records and CRM updates Skill and experience required: 4 years minimum experience in an administrative management role Report writing skills and ability to summarise key issues Proven experience in typing letters, reports, minutes, agendas Experience in budgeting, and processing invoices Experience in the collation of reports and statistical information Effective written and oral skills, public speaking and presentation capabilities Tech savvy with strong Microsoft Office experience Ability to work unsupervised as well as an effective team player with a positive can-do attitude Proven record of building strong, effective, and consultative working relationships with key internal and external stakeholders Track record of managing specific projects and prioritise workload, work efficiently and manage simultaneous activities An appreciation of the challenges involved in managing a diverse workforce within a not-for-profit environment PowerPoint / Canva / InDesign experience with a creative eye is desirable If you have the relevant experience, please get in contact ASAP for a discussion. Only candidates with Full Working Rights in Australia will be considered. #J-18808-Ljbffr
