Job Description Agency: NT Police Work Unit: Regional Crime Division Job Title: Administration Support Officer Designation: Administrative Officer 3 Job Type: Full time Duration: Ongoing Salary: $66,773 - $71,746 Location: Alice Springs Position Number: 26592 RTF: 307892 Closing Date: 03/11/2024 Contact: Janice Kershaw on 0419 173 131 or About the Agency: Apply Online: Applications Must Include: A one-page summary about you, a detailed resume, and copies of your tertiary qualifications.
Information for Applicants: The NTPS values diversity and encourages people from all diversity groups to apply for vacancies.
If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.
Aboriginal applicants will be granted priority consideration for this vacancy.
Primary Objective: Provide a high level of confidential administrative and secretarial support to the Superintendent of the Regional Crime Division and other police members within this division to enhance delivery of business services.
Context Statement: The applicant will have significant experience in secretarial and administrative duties, a high level of interpersonal and organisational skills, including confidentiality and computer proficiency.
Key Duties and Responsibilities: Provide administrative assistance, advice, and support to the Superintendent and team, including phone coverage, mail, data entry, minute taking, and general word processing as required.
Manage incoming and outgoing correspondence for the Division utilizing Northern Territory Government (NTG) and Northern Territory Police (NTPOL) electronic systems to ensure efficiency and record keeping.
Provision of financial support to the Division, including minor procurement, preparing purchase orders, and processing invoices for payment as required.
Assist the Superintendent with Divisional Projects, including the compilation of documentation, managing related correspondence, and organizing functions/meetings involving multiple agencies and external parties.
Under the direction of the Superintendent, provide assistance and other administrative support duties throughout the Division as required.
Selection Criteria: Essential: Demonstrated experience in providing highly confidential administrative and secretarial support services, including working knowledge of procurement procedures and principles.
Demonstrated experience in office procedures, and sound computer skills with experience in a range of software, including Microsoft Word, Outlook, and Excel.
Strong organisational skills and ability to work under pressure while maintaining accuracy and attention to detail.
Effective interpersonal and communication skills demonstrating professionalism, tact, sensitivity, and respect for cultural diversity.
Ability to work as an integral member within a team environment, manage own workload, use initiative to set priorities, and demonstrate problem-solving skills.
Desirable: Sound understanding of NTG and NTPOL electronic systems such as HPE Content Manager, Electronic Invoice Management System (EIMS), and Expense8 (previously known as Electronic Card Management System, ECMS), TRIPS, and Police Realtime Online Management Information System (PROMIS).
Knowledge and understanding of the structures and roles of the NT Police, Fire, and Emergency Services.
Further Information: The successful applicant must consent to a Northern Territory Police Check of criminal records and intelligence data to confirm they have no significant criminal history record.
The successful applicant may be required to provide administrative support outside of normal working hours.
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