Administration Officer - Office of the General Manager Job No:GR400530 Location:Hurstville Employment Status:Permanent, full-time No. of Vacancies:1 Closing Date: 9 Jul 2024 AEST Are you looking for an Administration Role within Executive Services and the chance to be part of an innovative and collaborative Local Council? An esteemed role has become available for an experienced Administration Officer, based at Hurstville to join our Executive Services team within the office of the General Manager. The successful candidate will provide administrative and project support to the Manager, Office of the General Manager and across the Executive Services team.
What We Offer One (1) Permanent, Part time - 42 hours per fortnight (3 days per week) Salary from $65,832.05 - $76,271.87 (pro rata) per annum plus 11% superannuation dependent on the skills, qualifications and relevant experience of the suitable candidate We promote work-life balance and offer flexible working arrangements Health and Wellbeing paid leave Long Service Leave after five years Fitness Passport Program offering discounted membership for you and your family to selected facilities Employee Assistance Program Sponsored Study Program Parental Leave and Support Employee Rewards Program Ongoing Education and Resources About The Role This is an opportunity for someone who enjoys researching, developing and implementing work systems, procedures and processes. The Administration Assistant is required to be highly organised and have the ability to build strong working relationships through effective communication and discretion in handling confidential information. This role requires someone who has a passion for attention to detail, is reliable and has proficient problem-solving skills.
The Administration Assistant will also be accountable for:
Providing administration support to the Manager, Office of the General Manager including diary, email and work flow management, and organising appointments and public relations Prepare correspondence and presentations for the Manager, Office of the General Manager Co-ordinate, prioritise and monitor correspondence for the Manager, Office of the General Manager and direct reports and identify matters which require immediate attention Prepare meeting minutes, help coordinate team activities functions and team meetings Assist with administrative tasks associated with projects, and maintenance of project documentation as required Assist the Manager, Office of the General Manager with regular financial performance reporting for the Office of the General Manager Support the Executive Services Officers, Executive Assistant to the Mayor, and Executive Assistant to the General Manager, with the management of the Councillor HelpDesk (incoming enquiries from Councillors) Process invoices via Tech 1 across the Office of the General Manager Directorate The successful candidate will have Tertiary qualifications in Business Administration or other relevant field Previous experience in an administration or customer service role Excellent verbal and written communications skills with the ability to effectively communicate with people at all levels Excellent time management and organisational skills Commitment to customer service and continuous improvement Good interpersonal skills with the ability to work effectively with internal and external stakeholders Accuracy, and attention to detail focus Project management tertiary qualifications, or previous project management experience Experience in, or awareness of administration within a local government setting Knowledge of Electronic Document Management Systems If you have made a positive commitment to further your career and you possess the attributes located in the complete Position Description essential criteria, then please submit your application today. Applicants are asked to ensure that they provide responses to the targeted questions, failure to do so may result in your application not being considered.
If you would like further information on this role, please contact Vicki McKinley, Manager, Office of the General Manager on 02 9330 6060.
Applications must be completed and submitted via our website. Closing Date: Tuesday, 9 July 2024 at 11.59 PM AEST Offers of employment at Georges River Council are contingent upon satisfactory results of a thorough background check. Georges River Council aims to be a leading, people-focused organisation delivering outstanding results for our community and city. We foster our values of Accountability, Professionalism, Unity and Honesty and take pride in promoting the image of Council in the community. We are committed to building a workplace culture that values diversity and inclusion, and welcome applications from Aboriginal and Torres Strait Islander people, workers of all ages, people with disabilities, people who identify as LGBTIQIA+ and those from culturally and linguistically diverse backgrounds. At Georges River Council we are committed to putting children first and championing child safety within our community. We actively advocate for the rights of children and young people and will uphold our commitment as a child safe organisation. Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights (with no Visa restrictions) in Australia to apply for this position. Apply Now
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Questions Please select the statement that best describes your right to work in Australia? *
I am an Australian or New Zealand citizen I am not an Australian or New Zealand citizen, and I do not hold a valid working visa for Australia I hold a current valid working visa for Australia None of the above If you answered "None of the above" please provide details of your eligibility to work in Australia. Are you an existing employee of Georges River Council? * Yes No If you answered no to the previous question, have you previously been employed with Georges River Council or the former Hurstville or Kogarah City Council? * Yes No Do you have an injury or disability which might prevent you from carrying out the duties of this position? * Yes No To help us identify and support people from diverse groups, please detail any reasonable adjustments that Council could implement to assist you during the recruitment process, and/or in succeeding in the duties of this position. * Are you related to any current Georges River Council employees or Councillors? * Yes No If you answered yes to the above question above please list the name/s. Please provide examples of how you have demonstrated excellent interpersonal and communication skills including the ability to produce written material of a high standard without supervision * Please demonstrate, using examples, of how you use high-level organisation skills, including your ability to set work priorities and meet predetermined deadlines and commitments * Outline your experience in a range of financial duties (i.e., including fee payments and receipting, reconciliations, payments of accounts, including operation of electronic banking systems.) * I can confirm that the information that I have provided in this application is a true and accurate reflection of my skills, knowledge and abilities? * Yes No Your IP address (205.251.218.134) has been logged. 2667 Hits.
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