Full-time position | Monday - Friday - 08:30-16:30Based in Gwelup | Free onsite parkingSalary packaging (up to $18,550 tax-free salary) | Access to Employee Benefits ProgramWhy join us? Values-based organisationA fantastic team environmentFirst class training and development opportunitiesDiscounts on health insurance through HBF or MedibankDiscounts on banking products through BankwestAccess to an Employee Assistance Program (EAP)Discounts at JB HI-FI & The Good GuysAbout your new role: The Administration Officer works closely with the Residential Care Manager to support the daily operations of the facility. These activities can include customer relations, reception, rostering, purchasing, and records management. Previous experience within the care sector is desirable, however we are willing to consider applicants from all backgrounds with a broad skill set. Flexibility will be considered with start and finish times for the right candidate.
Duties: First point of contact for incoming calls and visitors to the site.Manages administrative aspects of resident admissions and discharges, including applications and wait lists, in conjunction with Head Office.Processing of accounts receivable and payable, and placement of purchase orders, including ordering and taking stock of office supplies.Acting as a point of contact for resident enquiries and referring these to the leader &/or relevant teams as appropriate.General administration, such as filing, processing and directing mail, data entry, word processing, minute taking, and photocopying.Input and maintenance of records in order to ensure that they meet both internal and external reporting requirements.Liaising with relevant internal stakeholders in relation to travel, accommodation, and catering bookings.Developing process for administrative processes improvements.Assists with maintaining staff rosters, including management of planned and unplanned leave and mandatory and other relevant training, ensuring rosters reflect staff availability and are within allocated and approved hours/budget.Day-to-day rostering tasks, i.e. managing absenteeismSkills and Experience: Previous experience working with rosters, calendars or schedules with a strong attention to detailIT proficiency and ability to use electronic rostering systems (prior experience with Kronos is desirable)Excellent time management, analytical, organisational and problem-solving skillsEffective interpersonal and communication skills, with the ability to communicate effectively with a wide variety of stakeholdersAbility to pass a National Police CheckWillingness to obtain or provide proof of Up-to-date Influenza & Covid-19 VaccinationsWillingness to undergo a pre-employment medicalAbout Us BaptistCare is a leading for-purpose Christian-based care organisation that supports thousands of people across more than 100 locations in NSW, ACT and WA. From humble beginnings in 1944, BaptistCare has grown into one of the nation's most respected care and community services providers. We create strong and caring communities and place people at the centre of all we do.
How to Apply If this sounds like you, we would love to hear from you. Click 'Apply' and follow the prompts.
Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date; and as such the closing date is subject to change without notice. The current closing date is 15th of July 2024.
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