Join our dynamic and rapidly expanding team as we embark on an exciting journey of organisational growth and innovation, working towards our vision of becoming Australia's Port for the Future.Work on meaningful initiatives that will help create prosperity for North Queensland's communities.Enjoy an environment that provides attractive benefits including flexibility, true work-life balance and generous opportunities for professional development.About the PortThe Port of Townsville Limited (the Port) has been actively shaping the future of Townsville and North Queensland for almost 160 years.Today, we are Australia's largest port for zinc, lead, copper, sugar and fertiliser. Additionally, we handle more motor vehicles and containerised goods than any other port in Northern Australia. The goods that flow through our ports are grown, mined, manufactured and used to better the lives of more than 800,000 people across a vast catchment area, spanning from Hinchinbrook to the Burdekin and west to Mount Isa.On average, more than 7.5 million tonnes of goods, worth more than $11.4 billion, cross our wharves each year. Thanks to our customers, we are one of the country's most diverse ports, linking more than 30 different commodities to 130 ports in 44 countries.The Townsville port is also an increasingly strategic forward mounting location in Australia's Defence capabilities, as well as an important tourism enabler due to its modern dedicated cruise ship terminal.Working with usThe Port of Townsville is expanding its team of passionate and innovative professionals as we undergo a period of significant and sustainable growth.We are currently undertaking the biggest port expansion in our history, trade volumes are expected to triple by 2050 as new projects in rare earth, critical minerals and renewable energy come to realisation and demand for Defence and cruise shipping capacity is rapidly increasing.In the coming years we will be challenged to continue to deliver highly competitive day to day port operations, drive improvements in sustainability across all areas of the business and deliver major capital works projects that will ensure our capacity to facilitate the trade demands of the future.We are currently looking for exceptional talent to join our team as we embark on this journey. Are you a proactive and ambitious individual with a passion for making a real impact? This is your chance to be part of a collaborative and forward-thinking environment where your ideas and contributions will be valued.The Port provides a supportive workplace culture that is committed to improving diversity and fostering inclusivity. With a strong focus on nurturing growth and continuous learning, you'll have the resources and guidance to excel in your role and beyond.About the role and youThe Administration Officer – Project Delivery provides comprehensive administrative support to ensure the efficient and effective functioning of the Project Delivery Department. The position requires a dynamic individual with excellent organisational skills, attention to detail, and a strong ability to manage multiple tasks concurrently. This position will collaborate closely with department members and external stakeholders to facilitate seamless operations.As the Administration Officer you will:Filing, record keeping and document control assistance for the Project Delivery Department as required, ensuring appropriate confidentiality and accessibility.Organise and manage appointments, meetings, and events for department members and coordinate logistics for meetings and ensure necessary resources are available.Provide administrative support for a range of internal committees, including coordinating meetings, drafting agendas, minute-taking and compiling presentations as required and assist in preparing and presentations required.Provide support to the Project Delivery Department's effective use of the Port's Integrated Management System (IMS) to drive continual improvement throughout the Port.Actively participate in reviews, audits and inspections as required.Coordinate travel arrangements and accommodation as required.Prepare and edit documents, correspondence and presentations as needed, including generating reports and extracting data for analysis purposes.Assist with preparing the corporate reporting requirements including risk registers, business unit plans, budgets and corporate reports for the Project Delivery Department and associated Business Units.Support the maintenance of Port policies and procedures.Serve as a primary point of contact for internal and external inquiries, demonstrating professionalism and excellent communication skills.Provide general administrative support in general goods and services purchasing, receipting and reconciliation of expenses as required.Work collaboratively with department members to achieve common goals and objectives and participate in team meetings and contribute to departmental initiatives, including identifying and contributing to business efficiencies and improvement opportunities.Assist in special projects and tasks as assigned by the General Manager Project Delivery.Experience you'll needTo be successful in the role, you will require:Current Queensland C Class Driver Licence.National Police Check.Demonstrated experience in an administrative support role, preferably within a Project Delivery setting.Strong organisational and coordination skills including ability to manage competing priorities and demands without affecting quality of service delivery.Excellent communication skills (both verbal and written) with the ability to build effective working relationships and ability to work in a team environment.Ability to handle confidential information with discretion and professionalism.Demonstrated problem-solving skills, self-motivation, time management and scheduling skills and a high degree of attention to detail.Advanced skills in Microsoft Office suite.Demonstrated experience working with enterprise software systems such as Technology One, Oracle or similar.Demonstrated experience working with integrated management systems such as Protecht or similar.Application processClick apply and follow the promptsAttach your current resume and a cover letter to your applicationApplications close 11pm Sunday, 3 November 2024For enquiries, please contact , noting that applications must be submitted via our recruitment site - email applications will not be accepted.At the Port of Townsville, we value and celebrate the diversity of our community and recognise that it enriches our workplace. We strongly encourage applicants from all backgrounds to come forward, confident that you will be met with respect and consideration. We are committed to ensuring our working environment is safe and welcoming.If you are an applicant who faces challenges due to cultural barriers or disabilities, please know that we are here to support you throughout the application process. We strive to create a welcoming and accessible recruitment experience for all candidates, and we encourage you to approach us if you require any assistance or accommodations.Together, let's build a workforce that thrives on inclusivity and embraces the strengths that everyone brings to our team.#J-18808-Ljbffr