Administrative Officer working with the faculty of engineering Casual opportunity starting January 2025 // hybrid working arrangements HEO 4 Step 1 $54.79 per hour plus Super About the opportunity PRIMARY FUNCTION The Administrative Officer performs general administrative and clerical duties for the designated work area, ensuring tasks are completed in an efficient and effective manner.
They organise and maintain records, act as the initial point of contact within the work area and utilise judgement and procedural knowledge to coordinate processes and organise the flow of information.
DECISION MAKING AND DELEGATIONS OF AUTHORITY The Administrative Officer works under general supervision, performing tasks as directed and in accordance with defined responsibilities.
They make choices between established methods of work and plan and prioritise their work to ensure deadlines are met.
They will resolve routine matters related to responsibilities and help resolve more complex matters.
Your key responsibilities will be to: provide high level administrative support explore administrative matters and prepare advice, recommendations, and solutions.
analyse incoming enquiries and correspondence, prepare response and compose routine correspondence.
assist in compiling data for reports, ensuring the information aligns with university systems, and help the team adhere to basic compliance standards.
coordinate processes, services, and the development of resources for the work area.
assist with processing of payment activities.
provide support in responding to basic stakeholder enquiries, ensuring communication is clear and timely, and assist in maintaining up-to-date stakeholder records.
follow established health and safety guidelines, promptly report any hazards, and ensure personal workspace is maintained in a safe and orderly manner.
undertake other duties and projects appropriate within the classification level as required.
About You strong data entry skills experience in teamwork for completion of tasks with competing deadlines proven verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service.
computer Literacy microsoft Office suite organisation and Time Management teamwork and Collaboration.
Sponsorship / work rights for Australia Visa sponsorship is not available for this position.
This role requires valid work rights for Australia.
Pre-employment checks Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University.
Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive.
We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve.
We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+.
We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer.
Find out more about our work on diversity and inclusion.
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For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Michael Abelardo, Recruitment Consultant Recruitment Operations, by email to ****** The University of Sydney Click to view the Position Description for this role.
Applications Close Sunday 12 January 2025 11:59 PM