Job type: Full timeOrganisation: Department of EducationOccupation: Administration/SecretarialReference: VG/DE/SRS/20008245AAbout the DepartmentThe role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.About the GroupSchools and Regional Services (SRS) offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments.This role is located in the Planning and Implementation Unit, Inner East Area, North East Victoria Region, SRS.About the RoleThe purpose of the Administration & Program Support role is to provide administrative services to Area staff. The Administration & Program Support role, under the direction of the Manager, Planning and Implementation, will work closely with other staff performing administrative functions and in liaison with the School Improvement Project Support Officer to ensure required supports are provided across the Area.The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff.The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their tasks, which include:Effectively engaging with managers and Area staff to responsively action a wide range of requests for administrative support from different teamsProcurement- including hospitality, travel, office supplies and general invoice processing using the Oracle Procurement Cloud platformAssisting with recruitment activity including advertising processes, supporting interviews and onboarding of new staffUndertaking data entry, maintaining records and supporting preparation of briefings about schoolsManaging record keeping, files, archiving and a wide range of hands-on office management dutiesGeneral administration support including meeting and forum support, event coordination including customer service and reception type functionsProgram administration support.AttributesThe role requires the following capabilities:Highly developed administrative skillsPlanning, priority setting, excellent organisation and attention to detailWell developed interpersonal and relationship building capabilitiesInitiative and accountability and self managementAbility to learn and use different software productsVerbal and written communication skillsHow to ApplyCandidates should submit their applications online through this platform, attaching a resume and a cover letter that describes their relevant experience in relation to the Key Selection Criteria as stated in the Position Description and specific requirements of the role as set out in this Job Advertisement.Further InformationFor more details regarding this position please see attached position description for the capabilities to address in application.The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.Applicants requiring adjustments can contact the nominated contact person.Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.For further information pertaining to the role, please contact Erin Colley, Planning and Implementation Manager via ****** or phone (03) 8904 2650.Applications close 11:59pm on Friday 15th November 2024.
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