Job type: Ongoing - full time or part time
Organisation: Department of Families, Fairness and Housing
Occupation: Administration/Secretarial
Reference: VG/DFFH/WWD/379945-859
Job posted: 18/06/2024
Closes: 03/07/2024
Occupation: Administration/Secretarial
Classification: VPSG2
Job duration: Not provided
Contact: Samra Baljevic | 0427 842 726 or ******
Reference: VG/DFFH/WWD/379945-859
Occupation: Administration/Secretarial
Salary Range: $56,834 - $72,985
The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live asafe, respected and valued life.
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who aredisadvantaged and vulnerable.
We work in a variety of community-based settings, including people's homes, residential facilities and secure settings acrossmetropolitan, rural and regional Victoria.
We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can beworked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diversebackgrounds and abilities. .
If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as largeprint), please don't hesitate to get in touch with the contact person listedon the ad.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness andHousing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
THE ROLE
Administration Officers provide a point of contact for key stakeholders from a diverse range of organisations, government, private, public and community services sectors. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide-ranging administrative, secretarial and support functions. Further, to assists with the Child Protection program and will be responsible for a range of key tasks from the preparation of high-level correspondence, complaint management, diary management, meeting preparation, minute taking, coordination, and management of a range of secretarial and administrative support functions.
Pivotal to your success in this challenging yet fulfilling role, the successful candidate will possess demonstrable skills in the following key areas.
Exceptionally strong organizational skills coupled with strong problem-solving skills and ability to take the initiativeSelf-motivated underpinned by a can-do attitude.Highly developed interpersonal skills with the ability to forge relationships at all levels of the OrganizationA remarkably strong team focus with responsiveness and attentiveness is a strong indicator of future success ACCOUNTABILITIES INCLUDE
Under general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries.Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements. Please open the position description to read more. COVID-19 VACCINATION
The department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current ATAGI (Australian Technical Advisory Group on Immunisation) advice , given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.
HOW TO APPLY All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) portal. Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Please apply to submit your interest in this position.
Samra Baljevic | 0427 842 726 or ******
To apply for this role, you will be redirected to the Department of Families, Fairness and Housing job application system.
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