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Administration Officer - Physiotherapy Department
Part time, Fixed Term (24 hours/week - Long Service Leave Cover)
Challenging and rewarding work environment
Friendly and dynamic team
About the Role
This administrative officer position is responsible for performing a wide range of administrative and project work duties, to assist in the smooth running of the physiotherapy department. The position will also be responsible for coordinating a number of departmental portfolios, based on the successful applicant's skill set.
Applicants must have excellent communication and computer skills. Flexibility, the ability to make decisions and an exceptional team player are required in this role. Knowledge of databases and medical terminology would be an advantage.
This is an exciting opportunity for an enthusiastic individual to join a cohesive and progressive integrated team, committed to excellence in clinical practice, research and professional development.
Duties include
Effectively communicate ideas and concerns to Physiotherapy Manager in a professional and proficient manner
Provide leadership and coordination of designated projects and portfolios, such as external contracts and billing
Assist with administration duties relating to Physiotherapy students
Implement data collection systems to support the evaluation of designated projects
Update staffing lists and maintain the department structure chart
Produce and circulate monthly reports relating to the completing of patient related statistics for physiotherapy staff and students.
Classifications for this position will range from HS2 - HS21 ($66,768 - $72,134 per annum, pro rata for part time).
Your Contribution
Demonstrated ability to work both independently and successfully as part of a team
Demonstrated ability and desire to take part in quality improvement activities and research activities as appropriate.
Experience in and knowledge of administrative support roles and functions
Experience in and knowledge of working in a health care setting (desirable)
Current national criminal history check or willing to obtain
What we offer
A focus on wellbeing initiatives, with regular events and programs
Confidential, solutions-focused employee counselling
A healthy work/life balance encouraged.
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Salary Packaging - Increase your take home pay!
In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne's best cafes, public transport and lots of carparks
Discounts and Promotions always available through our Foundation
Culture of continuous improvement
Physiotherapy Department
The Physiotherapy Department provides high quality clinical services across a spectrum of acute, sub-acute and outpatient services. The Department works as part of a multidisciplinary team to provide assessment, treatment and a range of therapeutic services to optimise patient care and maximise function. The Department is committed to fostering excellence in evidence based clinical care, research and education.
Working at St Vincent's
St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
Application
Please attach your resume and cover letter to your application.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.
Position Description and Critical Job Demands Checklist:
Review the following documents:
JR136198_Position Description - Admin Officer - April 2024.pdf
JR136198_Mandatory Documentation_Candidate Information_V1.pdf
Contact Details:
Physiotherapy Workforce Lead, Jessica Knight,
Alternate Contact:
Closing Date:
15 May 2024 11:59pm
Reconciliation Action Plan:
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit or get in contact at
View Reconciliation Action Plan
Code of Conduct:
View Code of Conduct
