Administration Officer

The key responsibilities of the AO3 level Administration Officer in a Child Safety Service Centre are as follows:Follow guidelines in relation to human resources, records management, finance, travel, and administrative policies and procedures.Maintain vehicle, building, and equipment in line with departmental procedures and policies to facilitate the effective functioning of the service centre.Administer financial processes including procurement, ordering, payments of accounts, petty cash, Carepay, and monthly monitoring and reconciliation in accordance with current legislative and departmental accounting practices.Administer HR processes in accordance with current legislation and departmental policies.Provide information to internal and external clients regarding office services and procedures to promote quality customer service through reception (telephone and counter enquiries), email, and other forums.Demonstrate sound knowledge in a range of software packages and databases in the administration of services provided by the service centre.Work collaboratively with team members and understand the roles and responsibilities within the service centre to deliver efficient services.Use, update, and monitor relevant databases and files in line with departmental policies and guidelines to ensure accuracy of data.Develop and maintain professional and collaborative relationships and communicate with internal and external stakeholders to achieve positive outcomes.Prioritise and coordinate activities in a team environment to meet deadlines and be flexible in a changing work environment.Perform ad hoc duties consistent with the responsibilities of the role as directed by the line manager or their delegate.Applications to remain current for 12 months.
#J-18808-Ljbffr