Administrative Assistants (Administration & Office Support)
Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community? For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care. As a trusted not-for-profit, the organisation's unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian. A job to be proud of: You will be required to conduct a variety of administration duties for the sub centre whilst continually providing the highest level of customer service to both internal and external customers. This position is a permanent full-time role, working every Monday to Friday 8.30am to 4.30pm. What you will do: Provide a high level of support to internal and external customers.Direct, process and action queries and communication in a timely manner to ensure the region, Sub Centre and customer requirements are met.Process invoices and local customer payments as required for the Subcentre.Provide support to the volunteer Sub Centres including bank reconciliations, placing orders and accounts payable tasks, head centre account queries, outstanding debtor follow up. Supports First Aid Training, Sales and Services of First Aid Kits.Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquiresConduct accounts duties which include the following:Creditor Accounts – prepare purchase orders, process payments and invoice scanning.Bank and investment reconciliations.Receipting of customer payments.Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms.Day to Day banking.Ensure transactions are properly recorded and entered into the computerized accounting system.Maintain financial files and records.What you will need: Proven administration and data entry experiencePrevious experience conducting Accounts Payable and reconciliation tasks.Ability to work autonomouslyAttention to detail and problem-solving skillsProficiency in MS Office SuiteExcellent written and verbal communication skillsWhat is in it for you? The successful candidate will be offered a career defining role in an interactive and supportive working environment within a positive and professional team, along with:
Salary packaging options:Up to $15,900 for mortgage, rent, and living expensesUp to $2,650 for meals, accommodation, and venue hire$550 Health and Wellness reimbursement17.5% annual leave loadingCompetitive remuneration packageFree emergency ambulance cover and first aid trainingAre you ready to change lives? To apply for this exciting opportunity please select "Apply Now". Applications must include a detailed cover letter outlining your motivations for this position and resume. Applications close on Thursday 7 November 2024 at 6:00pm. St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves. We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants. Please note that St John will not accept recruitment agency applications for this position. St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John. St John may begin the shortlisting process prior to the closing date.
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