Administration Officer - General/Finance

Administration Officer - General/FinanceJob posted: 09/01/2025
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 28/01/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1459949
Closes: 22/01/2025
Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
ResponsibilitiesAdmin & Finance Duties Perform reception duties, including the operation of the main telephone, welcoming and screening all visitors to the school.Assist teaching staff and students as required.Support student data maintenance including enrolments, exits and changes using CASES 21 and Compass.Accounts Receivable - invoicing and receipting camps, excursions, curriculum contributions and other school payments as required.Accounts Payable - processing supplier invoices, purchase orders and maintaining creditor information.Banking as required.Assist with the preparation of school events as directed by the Principal or Business Manager.Follow current policies, procedures, and internal controls.Manage distribution of school email, letters, and packages to staff.First Aid Performing first aid as required.Assist with check and restock of school first aid kits/supplies.Assist with monitoring expiry dates of first aid materials (includes EpiPens, Asthma pumps).Other Duties Support other office staff to ensure office is running smoothly.Multi-skill and upskill opportunities.Coordinate the purchasing and stocktaking of office supplies and stationary.Assist staff with general tasks as required and approved by the Business Manager.Attend professional development to keep up to date with current responsibilities.Coordinate the delivery of administrative services within the school.In consultation with the Business Manager, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Maintain school's records system, including archiving, computerised student, staff, and school records.Coordinate the implementation of purchasing procedures.Support OHS policies and procedures (including induction).Other duties as required by the Principal or Business Manager.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via .
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
Location ProfileAbout John Monash Science School In 2010, The Department of Education and Training and Monash University collaborated to develop a secondary school designed to advance students with an interest in sciences, mathematics, and associated technologies. John Monash Science School is the expression of this unique educational partnership.
For further information about our school, please visit our website -
Applicants should provide evidence of their experience and ability to meet the following selection criteria:
To apply for this role, you will be redirected to the Schools (Government) job application system.
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