Administration Officer, Business ServicesJob posted: 18/10/2024
The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It's all part of the way we partner with the community to help every individual lead a healthy life.
About the role: The Administration Officer, Business Services, Regulatory Services is part of a team that plans, directs, coordinates and organises the administrative support functions of the Health Regulator branch. The team is highly organised, with the ability to respond quickly to new challenges and priorities, they keep operations running smoothly.The Business Services team oversees, triages, and allocates all internal and external requests and enquiries ensuring timely and streamlined responses, corporate reporting, briefings and communications. This team is the "front door" for the Health Regulator branch, managing all applications, enquiries, email inbox monitoring and has the capacity and flexibility to quickly react and support the compliance teams with emerging issues.How you'll make a difference: Providing administrative support to the team to carry out the following functions:Inbox monitoring for the Health Regulator and responding to basic duty holder queries.Preparation of briefings and correspondence, answering standard queries and complaints, allocating and coordinating week ahead reporting, Cabinet and Parliament products, PAEC briefs, etc.Corporate reporting for the Health Regulator.Processing bookings/purchasing/invoicing and purchase orders for Health Regulator.Establish and maintain effective working relationships and facilitate collaboration across the department and with key external stakeholders.Share your expertise with others to contribute to the capability across the team and broader department.Demonstrated willingness to be flexible and adaptable to changing priorities with the ability to meet deadlines while working in pressured situations. Respond flexibly and adapt approaches in order to deliver outcomes in the face of uncertainty.Suitable applicants will be able to demonstrate: Experience in working in and supporting fast-paced multidisciplinary teams.Experience in regulatory and public policy work as well as knowledge of relevant government legislation would be beneficial.A sound understanding of the Victorian health system, and knowledge of the department and its operating processes and information systems would be beneficial.What we offer: The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.A strong commitment to work-life balance, including a diverse array of flexible working arrangements.How to apply: Applications should include a resume and a cover letter. Click the 'Apply' button to view further information about the role including key contact details and the advertisement closing date.
#J-18808-Ljbffr