Administration Officer Building MaintenanceJob No:MER90Location:HadfieldEmployment Status:Part time, maximum termNo. of Vacancies:1Hybrid Working #LI-HybridPart Time, temporary role: Thursday and Friday - 23.5 Hours per fortnight until 31 December 2025Ability to transfer or take LSL (Long Service Leave) within Local GovernmentAbout Merri-bek City CouncilMerri-bek City Council is a progressive council of 175,000 residents: one community, proudly diverse. Our council area sits within the banks of the Merri Creek and the Moonee Ponds Creek, and includes Brunswick, Coburg, Fawkner, Glenroy, Gowanbrae, Hadfield, Oak Park and Pascoe Vale. Our city is vibrant and energetic, known for its active community, cultural diversity, creative industries and the arts. Our long-term vision has ambitious goals for environmental sustainability, social justice, community wellbeing, and creating great places.We pride ourselves on being an inclusive and welcoming workplace. We offer flexible and hybrid work options and genuinely care about providing our staff work/life balance.About the roleThis position is part of a team providing support to the Building Maintenance Unit at the Operations Centre.Provide administrative support services to the Building Maintenance unit.First port of call for customer enquiries, issues, and breakdowns.Provide a high level of customer service to citizens and assistance to Council staff on a wide range of matters relating to Council Buildings.Operate all IT systems and programs proficiently to ensure high levels of service and support, including input into Council's Assetic system which contains our Buildings data, contractor information and order system.Work within existing spread of hours and fortnightly 23.5 hours / 4-day fortnight working arrangements (Two Days per Week Thursdays and Fridays).Skills and experience required to perform the roleData entry as required to update and maintain a range of databases including Assetic Asset Management system and My-Data.Raise and process purchase orders.Prepare invoices for works undertaken/reinstatements carried out by Council.Word processing including general correspondence, Council reports, contract documentation, meeting agendas, meeting minutes, emails, and other reports as required.Provision of standard letters and liaison for Council's ½ Cost Fencing programme with private residents.Plan, order, and issue keys to staff and community groups in accordance with Council policies.We are looking for someone who isPassionate about the community and delivering a positive customer experience both internally and externally.Willing to be flexible and understands IT systems.A real team player happy to help with all enquiries.Excellent writing and communication skills.What the role can offerExtensive opportunities for training & career development.Salary sacrifice options.A real sense of work-life balance & flexible work options.Employer-supported study assistance schemes.Wellness programs.Further support offered for our staffUp to 20 weeks primary & up to 5 weeks secondary parental leave.Purchase leave.Ceremonial leave.Gender affirmation leave.Family violence leave.For further information about this position please contact Rob Ferrarin on 8311 4311.Applications close: 11:30pm, Tuesday, 3 December 2024Please note that when applying for this role, you may be required to attach your valid Driver's Licence. Please have this ready when completing your application.How to applyPlease fill out an application using our online recruitment system. You will be required to upload your CV, a cover letter outlining your relevant skills and experience. You do not need to respond to the individual Key Selection Criteria. Please also upload any other relevant documents.Merri-bek City Council is proudly diverse and an equal opportunity employer. We encourage applications from the Aboriginal and Torres Strait Islander community, people with disability, and people from every culture, sexuality and gender identity, age and ethnic background. Merri-bek City Council is a Child Safe organisation.Our CommitmentMerri-bek City Council is committed to being a Child Safe Organisation and has zero tolerance for child abuse. We believe children and young people have the right to be and feel safe and that their safety and wellbeing is the responsibility of everyone.Apply Now
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