Administration Officer (4 x Positions Available)
Job posted: 30/09/2024Organisation: Department of Families, Fairness and HousingOccupation: Administration/SecretarialReference: VG/DFFH/CDS/0375235The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.
We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.
We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.THE ROLEThe Administration Officer role provides critical administrative support services to the Child Protection Litigation Office (CPLO) and will assist the leadership team, as well as the CPLO's solicitors. The CPLO plays a critical part in the department's child protection program by providing legal advice and representation to child protection practitioners in the specialist Children's Courts across Victoria. You will work predominantly in the Business Operations Team at CPLO; however, in accordance with clause 19 of the VPS Agreement (where applicable), you may be asked to join a different team where business operations require this.The role is a contact point for stakeholders from a diverse range of organisations, government, and private organisations. Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.ACCOUNTABILITIES INCLUDEUnder general direction, provide assistance with office processes and corporate information systems such as records management, financial information, client payments and ministerial correspondence.Ensure data is accurate and complete when entering into systems.Answer queries in person or via the phone, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries.COVID-19 VACCINATIONThe department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current
ATAGI (Australian Technical Advisory Group on Immunisation) advice , given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.HOW TO APPLYAll VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the
Jobs and Skills Exchange
portal .Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit
Department of Families, Fairness and Housing Victoria | Jobs .Please apply to submit your interest in this position.Julie Naumovski – Team Leader | (03) 8633 4732 or ******
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