Department of State Growth
Office of the Coordinator General
Applications must be submitted by Sunday 19 May, 2024 11:55 PM
Sunday 19 May, 2024 11:55 PM AEST
Award/Classification: Tasmanian State Service Award - General Stream Band 5
$96,584.00 to $101,313.00 per annum
Employment type: Fixed-term, flexible, Fixed-term, full-time
Region: North
Location: Launceston
Provide high level administrative and executive support and services to the Office of Coordinator-General, to ensure the efficient and effective delivery of a broad range of business activities and processes.
We are a diverse and inclusive workplace that understands the importance of flexibility. Talk to us about what flexibility may look like for you.
The Office of the Coordinator-General is a busy, business-facing, client-orientated office committed to professionalism, excellent customer service and creative problem solving. To deliver the Office's service-level commitments team members will need to work flexibly and collaboratively.
The occupant may need to conduct work outside of normal business hours to meet business needs.
The position operates in an office-based environment where some intrastate travel will be required.
Due to the confidential nature of the information accessed in this role, the occupant will be required to maintain the highest level of confidentiality and to make and oversee appropriate arrangements and undertakings to ensure confidentiality and appropriate use of information.
Appointment to the role is on a fixe d term flexible basis (up to 73.5 hours per fortnight)f or three (3) years.
Duties Oversee and provide high level administrative and executive support to the Office of Coordinator General, in particular the Launceston site. Develop, implement and engage others in the delivery of initiatives to improve administration processes within the office. Provide business and operational support to the OCG, through managing timely information and reporting flows across the office including editing, reviewing and preparation of high-level correspondence such as reports, Ministerial matters, Cabinet submissions, Estimates Briefs and Question Time Briefs (QTB). Provide executive support to the Coordinator-General, through effective diary management and meeting organisation along with relevant briefings and effective management of correspondence including emails. Liaison with senior industry clients, international organisations, relevant Ministerial Offices, the Ministerial Liaison Unit, senior State and Federal Government staff, and the general public. Organise and manage itineraries including frequent bookings for travel, accommodation, hire cars, departmental loan cars, training courses and seminars/events. Coordinate the OCG budget and payment of invoices and credit card acquittals. Work collaboratively within State Growth to coordinate, monitor and manage information. Coordinate agreed OCG project workstreams and capture and monitor actions and outcomes. Other duties as required to assist with the efficient operation of the OCG. Download the Statement of Duties and Associated Documents To apply, please provide a one to two page document outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.
Online applications are preferred, please click the blueApplyNow button.
Review the Statement of Duties and consider if you meet the requirements.Speak to the Contact Officer if you have any questions.Submit your application including any additional documents as specified in each individual job vacancy notice.#J-18808-Ljbffr
