Administration & Finance Officer (Ed Support Level 1-Range 2)

Administration & Finance Officer (Ed Support Level 1-Range 2)Job posted: 25/09/2024Job type: Part time / From 21/10/2024 - 20/07/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1437472Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment and to provide advice and support to management and other school staff in respect to the work area.SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position - Specifically CASES21 and Edupay or similar.SC5 A commitment to professional learning and growth for both self and others.RoleThis position is for 4 days per week - days are negotiable.An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Certification and/or qualifications of up to three years can be required at this level.A role at this range may include:Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.ResponsibilitiesMaintain the school's financial records.Prepare financial documentation and data for budget preparation.Reconcile school spending against the school's budget.Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management.Attend sub-committees, when required, and prepare financial reports.Provide advice to program coordinators and teaching staff on spending against the budget.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at n ProfileSCHOOL PROFILEGreta Valley Primary School opened in 1993 as the result of the merger of the two remaining local schools and following the closure of several others over the preceding years. As a result, the children are all bussed to school from a wide area around the school comprising Greta South, Hansonville, Greta, Greta West, Lurg, Upper Lurg, 15 Mile Creek, Ryan's Creek, Upper Ryan's Creek and Molyullah. These far-flung districts support two major centres, Wangaratta and Benalla. Our exit students will complete secondary school at any one of five secondary schools in one of these two locations. Our intake of foundation students each year may have attended any one of nine different kindergartens. Our community is made up of working parents that commute to the larger towns or have local employment or rural businesses. They support four different local fire brigades, several different football teams, churches in several centres and community activities in their own local districts. Many of our families have only met one another through the Greta Valley Primary School.The support the school receives from our families is fabulous. They are committed to creating and maintaining the best possible local school they can. Fund raising is enormous with between 10-15% of our cash budget created by locally raised funds. Working bees are very well attended and our grounds are well maintained and improving every year as a result. Support is evident in classroom programs and curriculum programs such as our outdoor education activities.Our 2024 enrolment is 23. The students are broken into three cohorts - Foundation/1/2 and Grade 3/4/5/6. Our weekly specialist programs include Italian and Music and fortnightly we have a mobile Art and Library van visit.Our school has made outdoor education a major feature of its curriculum, with a strong belief that our children benefit enormously from this program. They can practise the very important life skills of persistence, organisation, resilience, getting along and confidence through these activities. Their overall level of fitness is raised, and they are highly engaged in school as a result of the extensive program.Greta Valley is one of five schools in the King Valley cluster, and we share time together for sport, curriculum enrichment, planning and professional development. Our school is a member of the Ovens and Murray Network which also offers curriculum and professional support, shared planning and professional development. These two avenues of contact with the wider teaching community are very important for our small staff to develop and extend their professional knowledge and support.ADDED TO REGULAR, DIFFERENTIATED LITERACY AND NUMERACY LESSONS GRETA VALLEY PRIMARY SCHOOL ALSO PROVIDES:Comprehensive use of ICT by the students.Staff participation in continuing education programs.Education designed for the individual student.Reinforcement of life skills that emphasise persistence, consideration, confidence, organisation and continuous individual improvement.Language Other Than English - Italian.Physical Education.Music Specialist.Visiting Art and Library Vans with specialist teachers.Significant support for children with Special Needs.ResponsibilitiesProvide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.Maintain and update office records, enrolment data, diary records, and basic written records.Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.Coordinate the delivery of administrative services within the school.In consultation with the principal, determine and manage work priorities within the school office.Develop and implement strategies to ensure effective administration procedures.Coordinate the implementation of requisitioning, purchasing and issuing procedures.Manage client reception and office operations.Liaise with school staff in regard to support requirements.Coordinate staff timetabling.Undertakes VASS and/or VET administration support.Supports the first aid facilities and assists in delivering first aid to students.Other InformationThis position is being advertised as a Level 1 - Range 2 Education Support Class. The Salary ranges from $55,465 - $71,032. Note this position is 0.8 time fraction so the salary will be pro-rata. There is no expectation for employees to work school holidays. The principal may call you in for up to 4 days during the calendar year to complete tasks within your breaks. Usually this will be at the start of the school year.Part time / From 21/10/2024 - 20/07/2025#J-18808-Ljbffr