Administrative Assistants (Administration & Office Support) Entrepreneurial Business School (EBS) is dedicated to empowering businesses and their owners to achieve their fullest potential. We offer tailored coaching services to entrepreneurs and business owners across a variety of industries that are ready for growth. From scaling a family business, expanding globally, or looking to gain the maximum amount for the sale of their business, our clients are committed to developing both professionally and personally in a continuous journey of success and fulfillment.
We're hiring an Administration & Executive Assistant responsible for maintaining a well-functioning office environment and providing essential support to the EBS delivery team with a particular focus on the company's founders. You will ensure the smooth execution of administrative tasks, oversee office resources, and manage general office processes.
ABOUT YOU A great administration and executive assistant has a unique blend of skills and personality traits that make you invaluable to the entire organization. Here are some of the key personality traits that will distinguish you:
Attention to Detail: You will have a strong eye for detail and excellence, ensuring everything is flawless. Organised: You will have a knack for structuring information, managing a multitude of tasks, and ensuring that nothing slips through the cracks. Problem-Solving Mindset: You're a natural problem solver who finds ways to overcome obstacles efficiently and creatively. Proactive: You take initiative to manage tasks, streamline processes, and support EBS goals. Adaptability: You can pivot easily and handle last-minute changes with grace. Strong Communication Skills: You're skilled in communicating clearly and concisely. Positive Attitude and Professionalism: You maintain a positive attitude and a calm demeanor, projecting professionalism. Tech Savvy: You are comfortable with a variety of software and digital tools. Discretion and Trustworthiness: You will handle confidential information daily, so trustworthiness is essential. In this role, you'll combine these traits to create a smooth-running environment where the team can focus on coaching clients.
THE ROLE: We are seeking a highly organised Administration and Executive Assistant to join our team and support our leadership and office operations. You will provide high-level administrative support to executives whilst also overseeing day-to-day office functions, maintain supplies, manage budgets, and foster a positive office environment. This role requires 3+ years of experience in office management or executive support.
Key Responsibilities: Office Operations: Coordinate day-to-day office activities and handle office maintenance issues. Administrative Support: Assist with client communications and provide clerical support to team members. Office Supplies: Monitor inventory levels and manage vendor relationships. Budget Management: Manage office budget and handle billing. Onboarding and Training: Facilitate the onboarding process for new hires. Calendar Management: Schedule and coordinate appointments and meetings. Communication: Manage inbound and outbound communications. Meeting Preparation: Prepare agendas and ensure follow-up on action items after meetings. Project Assistance: Support founder-led projects by coordinating resources. Document Management: Organise and maintain documents for easy retrieval. Confidentiality and Discretion: Handle sensitive information with confidentiality. Health and Safety: Support safety measures and ensure compliance with health regulations. Skills Required: 3-5 years of experience as an Administration, Executive Assistant or similar role. Exceptional organizational skills and proficiency in Google Suite and Microsoft Office. Strong interpersonal skills, ability to multitask, and proactive problem-solving. WHY JOIN OUR TEAM? Not only will you have the chance to grow and increase your skills, but we also offer extensive personal development and goal-setting programs.
Next Steps: If you meet the qualifications listed above, we would love to hear from you. Please send your CV and a cover letter to Applications Close - Friday November 29th, 2024.
#J-18808-Ljbffr