EMPLOYMENT TYPE: Part-Time Contract (0.6 FT)
REPORTS TO: CEO
ABOUT THE AUSTRALIAN JEWISH FUNDERS:Australian Jewish Funders (AJF) is the network inspiring effective philanthropy and strengthening community. Guided by the pillars of innovation, collaboration, and leadership, AJF is a member-based organisation dedicated to impactful giving guided by Jewish values. We inspire members to strengthen the Jewish community and beyond through educational engagement opportunities, events, and programming. Our members, representing every stage of the philanthropic cycle, are committed to investing in social and environmental causes they are passionate about through the giving of time, talent, treasure, testimonies and ties.
POSITION SUMMARY:The Administration Coordinator is a crucial role that supports the team by ensuring the efficient operation of the organisation. This role involves a mix of administrative duties, executive support, and coordination tasks. The ideal candidate will be proactive, highly organised, and able to handle multiple tasks with a positive and professional demeanor.
KEY RESPONSIBILITIES:Executive Support:Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and preparing meeting agendas and minutes.Coordinate and manage travel arrangements, accommodations, and itineraries for the CEO and other team members as needed.Handle confidential and sensitive information with discretion.Administrative Coordination:Oversee the daily administrative operations of the office, ensuring a smooth and efficient workflow.Manage incoming and outgoing correspondence, including emails and phone callsDay to day management of the CRMAssist with basic financial tasks such as processing invoices, expense reports, and budget tracking.Coordinate with the AJF bookkeeper to ensure timely and accurate financial reporting.Team Support:Provide administrative support to other team members as needed, fostering a collaborative and supportive work environment.Assist in onboarding new staff and hubsters (LaunchPad Hub co-workers), ensuring they have the necessary resources and information to succeed.KEY QUALIFICATIONS:Education and Experience:A diploma or degree in business administration, management, or a related field is preferred but not essential.Proven experience in an executive assistant or administrative coordinator role.Skills and Competencies:Exceptional organisational and time-management skills.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Experience working with a CRMAbility to work independently and as part of a team.High level of professionalism and discretion.Personal Attributes:Proactive, with a problem-solving attitude.Detail-oriented and able to manage multiple tasks simultaneously.Friendly and approachable, with a commitment to providing excellent support to the team.WHY YOU'LL WANT TO WORK WITH AJF: Opportunity to be part of a network of passionate change-makers making the world a better place Attend awesome and inspirational events with influential speakers addressing a broad range of topics in social impact and philanthropy Work out of the beautiful LaunchPad Hub coworking space (we have coffee and snacks!) Work with a ridiculously driven, passionate, and supportive teamCompetitive salary commensurate with experience. APPLICATION PROCESS: Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and why they are a suitable fit for this role to
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