Office for Women, Ground Floor, 101 Grenfell Street, Adelaide
Salary Range: 67,589-72,033
Classification: ASO3
Engagement Type: Term Contract
Closing Date: 12 Sep 2024
Role Highlights Flexible working arrangements available Vibrant, committed and supportive team Role Details The Administration Coordinator provides Executive Support to the Director, Office for Women. This role provides high level diary management and administrative support to the Director. The role also provides administrative support to the Leadership team and the Office for Women. This position reports to the Business Manager and works within the Business Administration team.
The Administration Coordinator is accountable for:
Undertaking a diverse range of functions which contribute to the effective administration operations of the Office for Women and the broader division, when required. Providing a specialised range of high quality administrative and project support functions to staff within the Office for Women. Providing executive support and diary management to the Director, Office for Women. Providing a range of efficient and effective administrative and project support services for the Office for Women, including clients and stakeholders, processing accounts payable and reimbursements through Basware. Key outcomes and accountabilities:
Provide a range of efficient and effective administrative and project support services for the Office for Women, including clients and stakeholders, processing accounts payable and reimbursements through Basware. Maintain a flexible allocation of administration support services according to changing needs and priorities by applying sound operational knowledge of established agency processes and activities relevant to the Office for Women, e.g. financial and asset management, recruitment and appointments, manage the briefings process and maintaining effective recording systems. Develop effective working relationships with peers, staff and stakeholders in order to deliver quality and timely communications and services. Coordinate leadership and staff meetings and accurately minute, transcribe and distribute minutes in a timely manner. Identify and provide recommendations to develop strategies in relation to the functional and operational requirements necessary to provide an efficient and streamlined administrative service to the Office for Women, including developing improved processes and procedures as required. Provide high level executive support and diary management to the Director and administrative support to the Office for Women. Support specific projects to defined project groups including the monitoring of databases and systems. Special Conditions National Police Check required. Role Status: Term up to 06/12/2024.
The Office for Women is responsible for the Domestic and Family Violence Safety Alliance and works across government and community towards achieving gender equity and positive change for women in South Australia. The Office develops policy and provides advice on issues affecting women to improve their safety, wellbeing and economic security.
DHS is committed to making our services and workplaces safe and inclusive for all people and ensuring the full diversity of the communities we serve are represented in our workforce, including Aboriginal and Torres Strait Islander people, people with disability and/or neurodivergence, young people, older people, culturally and linguistically diverse people, LGBTIQA+ and gender diverse people.
We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require assistance with this process, please contact us at and a member of the team will get back to you.
The South Australian public sector promotes diversity and flexible ways of working, including part time. Applicants are encouraged to discuss flexible working arrangements for this role.
Aboriginal and Torres Strait Islander people are encouraged to apply. We also celebrate the many strengths and skills people with disability and/or neurodivergent people bring to our workplace and acknowledge our role in ensuring a supportive work environment for people with disability and/or neurodivergent people to thrive in.
Application Instructions You are required to submit a cover letter, up to a maximum of two pages, addressing how your skills, attributes and experience meet the role specific capabilities and attach your current resume via the online application form. For more information about applying, refer to our Job Application Guide.
Screening Checks If you are new to the department and are invited to an interview, you will be required to produce a National Police Check, which has been issued within six months of your application for the role. National Police Checks can be applied for via the South Australia Police or through an Australian Criminal Intelligence Commission accredited body. If the role you are applying for also requires an Employment-related Screening Check, you will be required to undergo such assessment as is advised by DHS, including periodic assessment during your employment.
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