Administration Assistants - Collar

We are currently seekingfor a Site Administratorfor a company that offers Earthworks, maintenance, Cleaning Services and Waste Management Services. Temporary 3 months Position   ASAP start Port Headland based resident  Part time (5 hours per day)  The purpose of this role is provide high quality, on-time, administrative assistance to the Site and the relevant Project Manager and/or Site Supervisor for one of the clients BHP sites.    Key Responsibilities:   Preparation of daily, weekly and monthly reports Monitor and address all emails that come through to the Projects email. Assist Project Manager/Site Supervisors in all administrative duties Assist site with fortnightly reconciliation of timesheet completion and submission (Employment Hero and the Swag App) Liaise with employees re completion of timesheets and provide assistance in the use of the Swag App Ensure all site access requests are actioned as quickly as possible Ensure mobilisations and site access requests are coordinated efficiently Action and reconcile purchase orders Provision of supplies such as ordering stationary Attend meetings and take minutes where required Assist in the recording of all safety and training records Liaising with Cundaline stakeholders such as IT, Payroll, HR, Finance Assist the workshop with reporting and purchasing requests Coordinate flights, accommodation and roster bookings for the companies personnel and contractors after mobilisation is complete Monitor and update the roster spreadsheet with any leave, training and standowns Update maintenance schedules, JHA registers, hazard registers, training matrix's and isolation lock register  Ensure documents are filed and have the correct naming configurations Requirements for the role:     Previous experience working in an Administrative role with mobilisation duties Prior experience working in a FIFO environment Must be well organised and capable of being responsive to needs at short notice Must be able to self manage and work autonomously  Must have excellent written and verbal communication skills Competent in Word, Excel, Power Point.  Required experience in Workflow, Enable, BMS and SuccessFactors   If this sounds like the position for you, please  Click to Apply.