Administration Assistant (Vice Chancellery) Based on our Fremantle Campus Full-time, Continuing Join a university that prepares students for a fulfilling life, not just a career Be part of a welcoming community of professionals, academics and students $60,047 to $66,774 pa (Level 3) plus 14% superannuation ABOUT THE UNIVERSITY The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
ABOUT THE ROLE This position provides general administrative support to staff located within the Vice Chancellery (key members of the Senior Executive of the University). The position reports to the Executive Assistant to the Vice Chancellor.
Key Responsibilities Provide support and general administrative assistance to the Vice Chancellery staff Assist in stationery orders, word processing tasks including preparation of documents scanning/photocopying and printing. Manage the reception desk at the Vice Chancellery office including welcoming all guests, answering switchboard calls and enquiries and sorting mail. Offer hospitality to all visitors including catering for meetings, ordering coffee and day to day management of the kitchen and supplies. Management of the document archives and file management systems. Oversee the calendars for Vice Chancellery meeting rooms and room booking/parking requests. Provide support for event preparations and assist with on- campus and, from time to time, off-campus events (i.e., Graduations), and attend as required; and. Other duties as directed by the Executive Assistant to the Vice Chancellor. ABOUT YOU Demonstrated administrative experience, preferably in tertiary or other education sectors. Demonstrated interpersonal and communication skills (both verbal and written). Ability to follow instructions and work effectively as part of a team. Proficient in Microsoft Office suite and Zoom. Ability to learn file management systems. Ability to act with discretion when dealing with confidential and sensitive information. Supportive of the Objects of Notre Dame as a Catholic University. Desirable
Completion of a Certificate III or equivalent combination of relevant experience and/or education/training. Hold a current Working with Children Check or willing to obtain. Hold a valid driver's licence. BENEFITS On-site gym and fitness programs available Located in historic Fremantle Within walking distance from public transport CONTACT US For enquiries about the role or to request a copy of the Position Description, please contact Marcia Rodrigues, Talent Acquisition Partner at
HOW TO APPLY Please apply online with a resume and cover letter, which includes responses to the selection criteria (About You) outlining your suitability for the role.
Applications close 21 June 2024 Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply. The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
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